Trainee Administrator, AML Analyst

Gen II Fund Services; Southampton; Hybrid; GBP 30,000 - 48,000; Full time

Job summary

Gen II Fund Services is seeking an AML/KYC Analyst to join its Southampton team. The role involves monitoring and responding to client and investor requests, reviewing KYC files, and maintaining CDD/ODD records in internal databases.

You will use AML sanction tools, monitor PEPs, and support audit activities. The ideal candidate holds a university degree or relevant AML/CFT experience, with fluent English and strong communication skills.

Qualifications

• University degree or relevant AML/CFT experience.
• Fluency in English required; other languages are a plus.
• Strong interpersonal and communication skills; team oriented.
• Client focused with ability to build relationships.
• Autonomous work style with timely, high-quality output.
• Excellent organizational skills and proactive attitude.
• Ability to manage priorities in a fast-moving environment.
• Proficient with Microsoft applications; advanced Excel skills.

Responsibilities

• Monitor incoming client and investor requests and respond proactively.
• Review client and investor KYC files accurately and timely.
• Proactively review AML-KYC documentation.
• Save and file documents; maintain CDD and ODD files in databases.
• Prepare internal and external management reporting & KPIs.
• Review sanction lists, PEPs and adverse media checks and alerts.
• Escalate urgent and sensitive matters to management.
• Support internal and external audit reviews.

Skills

Fluent English

Interpersonal skills

Communication skills

Education

University degree

Tools

Microsoft applications

Excel

Pivot tables

VLOOKUPs

Job description

What youll be doing

• Monitor incoming client and investor requests and respond proactively
• Ensure the client and investor KYC files are reviewed accurately on a timely basis in line with internal policy and procedure including the set up & maintenance of all applicable reference data.
• Proactive review and monitoring of client and investor AML-KYC documentation received
• Ensure proper saving and filing of the documents and maintain up to date Client Due Diligence (CDD) and Ongoing Due Diligence (ODD) files in the appropriate database.
• Preparation of internal and external management reporting & KPIs
• Using AML sanction tools, reviewing of the name matching and monitoring of the targeted financial sanctions lists, PEPs and adverse media checks and alerts are treated in a timely manner
• Ensure timely escalation to management of urgent and sensitive matters
• Support Internal and external audit reviews.

The ideal background for this role:

• University degree or any previous relevant experience in an AML/CFT role
• Full fluency is English, any other language is considered an asset
• Excellent interpersonal and communication skills, including contributing to a positive and friendly environment and strong team spirit as part of a distributed operating model.
• Client orientated with ability to build strong relationships with internal and external stakeholders
• Ability to work autonomously, taking full ownership of assigned responsibilities with a commitment to delivering quality work in a timely manner
• Excellent organizational skills complemented by a can do and positive attitude
• Ability to manage priorities and elevate where necessary
• Must display dynamism and flexibility to adapt in a fast-moving environment
• Microsoft applications proficient. Strong EXCEL skills (formulas, pivot tables, VLOOKUPs).

Role Location/Hybrid Schedule

This role can be based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individuals preferences and circumstances.