Administrator, Private Equity

Gen II Fund Services; Jersey Marine; Híbrido; GBP 26.000 - 38.000; Tempo integral

Resumo da vaga

Gen II Fund Services is seeking an administrative support professional for our Jersey office. The role focuses on preparing emails, letters, and invoices, maintaining CRM data integrity, and assisting with payments for clients.

You will support board packs, minutes, and regulatory filings while coordinating meetings and document handling. Ideal candidates have 1–2 years in financial services, strong English, and good time management.

Qualificações

• 1–2 years+ experience in financial services
• Studying or willingness to study towards a professional qualification such as CGI, STEP, or Fund Administration certifications
• Strong written and verbal English with clear telephone manner

Responsabilidades

• Prepare basic general emails and letters for review
• Review data in CRM and amend to maintain data integrity
• Prepare payment instructions with supporting documents
• Monitor receipt of funds and provide confirmation
• Prepare billing control forms (BCF) and WIP for team
• Send invoices and settle invoices
• Complete statutory filings and minutes with assistance
• Manage emails, mail, and archiving
• Schedule meetings and assist with board pack preparation
• Assist with periodic reviews and document requests
• Input tasks and update team schedules

Conhecimentos

Attention to detail

Time management

Team player

Proactive

Clear telephone manner

Excellent written and verbal English

Strong communication

Formação

CGI

STEP Foundation Certificate in International Trust Management

Certificate or Diploma in Fund Administration

Ferramentas

Microsoft Office

Descrição da vaga

What youll be doing

• Prepare basic general emails for review
• Prepare covering letters sending documents out and basic letters – ready for review
• CRM - Review data and elevate amendments as required to maintain data integrity
• Prepare payment instructions including for online banking systems, with supporting documents for own clients
• Understand the different requirements/process for payments for high risk clients
• monitor for receipt of funds and providing confirmation when received
• Prepare BCF (billing control forms) and WIP (work in process reports) for team
• Send out invoices to clients
• Settle invoices
• Statutory filing (minutes) for team
• Mark up correspondence for filing and book-keeping
• Accurate and timely saving of electronic (email) correspondence
• Scheduling meetings and observe at meetings (if requested)
• Board Pack Preparation - producing reports, collating information and circulating
• Assist with various parts of periodic reviews
• Requesting CDD documentation (under supervision) and understand what is appropriate and acceptable
• Draft basic minutes and resolution (with assistance)
• Scan of minutes
• Update team schedules/reports and team specific spreadsheets/information
• Input tasks and complete tasks as delegated by team
• Binding documents, scanning, photocopying, faxing
• Open, sort and distribute mail
• Arranging couriers
• Daily input of time on timesheet

The ideal background for this role:

• 1-2 years+ previous experience within financial services industry
• Sound academic background
• Studying or have a willingness to study towards a professional qualification such as:
• CGI
• STEP Foundation Certificate in International Trust Management
• Certificate or Diploma in Fund Administration
• Working knowledge of Microsoft Office
• A basic understanding of the local finance industry and regulatory requirements in which we operate
• Excellent written and verbal English and clear telephone manner
• A high level of accuracy with good attention to detail
• Good time management and the ability to prioritise workloads
• Proactive approach to work and team player

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individuals preferences and circumstances.