Trainee Fund Administrator

Langham Hall Group; Saint Helier; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Career development

Study support

Job summary

Langham Hall Group is seeking a Trainee Administrator in Jersey to support fund and SPV administration within the Fund Administration team. The role covers client handling, document management, and basic company secretarial duties in Real Estate and Private Equity funds.

You will learn on the job with training and coaching, with a focus on KYC/AML, governance matters, and financial administration, while progressing towards professional qualifications.

Qualifications

• Educated to at least ‘A’ level standard or equivalent (3 Grades A-C / 9-4), and GCSE Mathematics and English (Grades A-C / 9-4), and a willingness to study towards a relevant professional qualification.

Responsibilities

• Assist with client administration and coordination of fund/LP/SPV documentation.
• Support with regulatory and KYC tasks for new clients and funds.
• Maintain investor records and perform routine cash management tasks.
• Prepare minutes and resolutions for board meetings and documents.
• Develop familiarity with fund documentation and agreements.

Skills

Communication skills

Teamwork

Time management

Education

A-level or equivalent

Tools

MS Office

Job description

Description

This is a great opportunity for a driven and talented individual to make a real difference as part of a dedicated and professional team. The Trainee Administrator will work on a range of matters providing administration, management and secretarial services for established and new Real Estate and Private Equity Funds. Which are typically Limited Partnerships, Fund Company’s and SPVs.

Department: Fund Administration

Location: Jersey

Key Responsibilities

Managing client relationships and administration

• Assisting with the distribution of call and distribution notices, interpretation of agreements, assessing client profitability, dealing with accounting, administration and other client related issues, cash management tasks, invoice tracking and recording and other day to day functions.
• Being involved in all aspects of Real Estate and Private Equity Fund administration and coordination of Company Secretarial duties.
• The maintenance of investor details and investor related documentation, performing calls and distributions, creating and maintaining records of a portfolio of clients.
• Participate in the creation and maintenance of Fund Company investor registers or Limited Partner registers.
• Become familiar with Limited Partnership Agreements and other material agreements or legal documents relating to the management, control and administration of the Funds vehicles for which they have primary responsibility for.
• Daily cash management tasks across a number of bank accounts. To be familiar with banking and payment processes; billing and cash collection, formatting and systems.

Assisting with the take-on and set-up of new clients

• Coordinating the initial secretarial and regulatory needs of clients.
• Creation of new SPVs, Limited Partnerships and Trusts, playing a pivotal role in the completion and satisfaction of the KYC / AML policy for all new entities or investors;

In addition to the duties listed above, the Trainee Administrator may be requested to perform any other ad hoc duties or projects as requested by the Management Team.

Qualifications

Skills, Knowledge & Expertise

• Educated to at least ‘A’ level standard or equivalent (3 Grades A-C / 9-4), and GCSE Mathematics and English (Grades A-C / 9-4), and a willingness to study towards a relevant professional qualification.

Technical Knowledge

• The candidate will receive the training and coaching required; it is not expected that the candidate hold any material prior experience in fund administration.
• The candidate will be expected to write business correspondence and deal with routine emails, enquiries and telephone calls.
• The candidate will develop the ability to effectively present information and respond to questions from other team members and especially clients.
• The candidate will become familiar with statutory requirements and corporate governance matters, be proficient in organising board meetings for various purposes such as the acquisition and disposal of investments, admitting new investors or amendments to material fund documentation.
• The candidate will develop an understanding of the agreements associated with real estate, private equity, and interpretation of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.
• The candidate will be expected to participate at meetings and ensure timely completion of minutes and resolutions for review.

Skills and Experience

• The candidate must have excellent communication skills with the ability to work within a team, and also the ability to use initiative and work independently.
• Strong organisational and time management skills are essential.
• Training on internal systems, controls, procedures and KYC will be given, however, it is essential that the job holder has proven computer literacy skills.

Benefits

Langham Hall invests in people and developing them professionally. We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working. We offer the opportunity to progress your career and study professional qualifications.