Legal Administrator

Harbottle & Lewis; Greater London; On-site; GBP 23,000 - 30,000; Full time

Job summary

Harbottle & Lewis is seeking a Legal Administrator to support multiple practice groups and Business Services heads. The role focuses on handling diverse administrative tasks and streamlining processes, with a preference for candidates with at least one year of administration experience, ideally in a law firm or professional services environment.

You will manage client files, billing processes, IT systems, and interdepartmental liaison, contributing to an efficient, confidential, and

Qualifications

• Previous experience within a busy law firm is preferable or one year’s administration experience in a similar role.
• Good numeracy skills
• Excellent time management and organisational skills
• Strong attention to detail
• Works well under pressure
• Adaptable and flexible
• Team player
• Outgoing, enthusiastic, hard-working and confident
• The capability to keep matters confidential
• Positive and proactive approach to your work
• Flexibility as to hours and the role itself
• Flexibility towards new technologies and changes in working practices

Responsibilities

• Provides general administration support for the group, ensuring work is completed efficiently and within set deadlines.
• Assists with the file opening and closing processes.
• Assists with photocopying and scanning.
• Assists with all aspects of the billing process and accounting processes, including claiming expenses.
• Maintains client files both electronically and in hard copy where required, including sorting, collating and filing emails and correspondence/documents.
• Manages processes using the firm's network IT systems and databases, including Filesite, Aderant, and Microsoft Office.
• Liaising with other departments including Compliance and Finance.
• Manages workload issues; takes ownership of enquiries and ensures any issues are referred/delegated to the appropriate person and dealt with in a timely fashion.
• Provides ad hoc support to the groups as required.

Skills

Law firm experience

Admin experience

Numeracy

Time management

Attention to detail

Under pressure

Team player

Confidentiality

Adaptable

Flexible hours

Job description

The firm

We are a dynamic, multifaceted law firm that provides a wide range of legal services to a creative and entrepreneurial client base. We partner with the big and the small, from cutting edge startups to global corporations, early-stage entrepreneurs to established industry leaders, and household names to private individuals and their family offices. We are renowned for our sector specialisms which we combine with expertise across all the traditional practice areas to provide our clients with tailored solutions that truly add value.

The firm

We are a dynamic, multifaceted law firm that provides a wide range of legal services to a creative and entrepreneurial client base. We partner with the big and the small, from cutting edge startups to global corporations, early-stage entrepreneurs to established industry leaders, and household names to private individuals and their family offices. We are renowned for our sector specialisms which we combine with expertise across all the traditional practice areas to provide our clients with tailored solutions that truly add value. We offer a collegiate, vibrant and supportive environment, a clear path for career progression and a strong platform from which to learn and grow. We look for high performing, committed and innovative people who aren't afraid to push themselves to be the best they can be. We take an active role in helping our people be at the top of their game. We believe our people make us stand out and we empower them to meet their ambitions. We invest time in developing their skills and knowledge and run several development and training programmes throughout the year, as well as encouraging and supporting personal involvement in other areas of expertise.

The role

We are seeking a Legal Administrator to help support several of the firm's practice groups and Business Services heads. The Legal Administrator will be responsible for handling a variety of administrative tasks and assisting with streamlining processes. The successful candidate will ideally have a minimum one year’s administration assistant experience, ideally gained in a law firm or professional services.

Responsibilities

• Provides general administration support for the group, ensuring work is completed efficiently and within set deadlines.
• Assists with the file opening and closing processes.
• Assists with photocopying and scanning.
• Assists with all aspects of the billing process and accounting processes, including claiming expenses.
• Maintains client files both electronically and in hard copy where required, including sorting, collating and filing emails and correspondence/documents.
• Manages processes using the firm's network IT systems and databases, including Filesite, Aderant, and Microsoft Office.
• Liaising with other departments including Compliance and Finance.
• Manages workload issues; takes ownership of enquiries and ensures any issues are referred/delegated to the appropriate person and dealt with in a timely fashion.
• Provides ad hoc support to the groups as required.

Skills Required

• Previous experience within a busy law firm is preferable or one year’s administration experience in a similar role
• Good numeracy skills
• Excellent time management and organisational skills
• Strong attention to detail
• Works well under pressure
• Adaptable and flexible
• Team player
• Outgoing, enthusiastic, hard-working and confident
• The capability to keep matters confidential
• Positive and proactive approach to your work
• Flexibility as to hours and the role itself
• Flexibility towards new technologies and changes in working practices

Education & Qualifications

Please include details of academic achievements in application.