Traffic Office Administrator

Royal Mail; Sheffield; On-site; GBP 27,000; Full time

Job summary

Royal Mail is seeking a Traffic Office Administrator to support fleet efficiency at Preston VOC. This role involves updating management systems, ensuring compliance with legislation, and performing administrative duties. The ideal candidate is organised, knowledgeable about safety regulations, and proficient in Microsoft Office. Join a leading company offering competitive pay and career development opportunities.

Benefits

Hourly rate of £12.54

Overtime at 1.25x regular rate

22.5 days holiday, increasing with service

Contributory pension scheme

Opportunities for career development

Full uniform for contracts longer than three months

Excellent parental leave policy

Discounts on various products and services

Qualifications

• Knowledge of drivers’ hours legislation and vehicle checks.
• Industry experience in mail and parcel operations preferred.
• Capable of maintaining confidentiality and meeting deadlines.

Responsibilities

• Update the Distribution Management System daily with accurate data.
• Maintain systems like Isotrak and Business Asset Tracker.
• Issue vehicle keys and logbooks according to standards.

Skills

Organised

Independent

Self-motivated

Knowledge of safety and legal requirements

Proficient in Microsoft Excel

Good numeracy skills

Good literacy skills

Job description

Join to apply for the Traffic Office Administrator role at Royal Mail.

Job Reference: 325249

Location: Preston VOC, PR2 9GG

Job type: Permanent contract

Hours: 40.00 hours per week, working 3.5 days across Mon-Sun, including public bank holidays, nights between 18:30 and 07:00

There has never been a more exciting time to join us! We are reinventing Royal Mail for the future, and now is a perfect time to join us on that journey.

The Traffic Office Administrator supports a safe, efficient, and cost-effective fleet at Preston VOC by:

1. Ensuring the Distribution Management System is updated daily with accurate data; debriefing drivers at the end of their shifts.
2. Maintaining systems like Isotrak, Business Asset Tracker, and Vision FTA to record HGV drivers' hours, ensuring compliance with European Legislation.
3. Issuing vehicle keys and logbooks following Royal Mail standards.
4. Downloading digital tacho cards in line with policy.
5. Carrying out daily driver debriefs and escalating unresolved issues.
6. Ensuring planned vehicle maintenance is completed and records are up to date.

Additional admin duties may be required as needed.

A Bit About You

• Organised, independent, and self-motivated.
• Knowledge of safety and legal requirements, including drivers’ hours legislation, vehicle checks, risk assessments, and accident investigations.
• Industry experience and knowledge of mail and parcel operations are preferred.
• Proficient in Microsoft Excel and Word, with good numeracy and literacy skills.
• Capable of inputting data accurately within deadlines while maintaining confidentiality.

What We Do For You

We offer market-leading pay and benefits, including:

• Hourly rate of £12.54 (£26,164 per annum).
• Overtime at 1.25x the regular rate.
• 22.5 days holiday, increasing with service.
• Contributory pension scheme.
• Opportunities for career development.
• Full uniform for contracts longer than three months.
• Excellent parental leave policy.
• Various discounts on high street vouchers, travel, attractions, beauty products, and gym memberships.

Time to Apply

If you're ready to become an Administrator, click the apply button now. Successful applicants will be invited for an interview.

Royal Mail values diversity and inclusion, supporting adjustments during the application process. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors, and military spouses/partners.

For more about Royal Mail Group, visit: https://www.internationaldistributionsservices.com/en/about-us/

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Freight and Package Transportation