Tools & Equipment Coordinator

Connect It Utilities Services; Southampton; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

Connect It Utilities Services is seeking a highly organised Tools & Equipment Coordinator to join our Stores team in Southampton. You will ensure the right tools, equipment, small plant and PPE are available, compliant, and ready for use, working with stakeholders and suppliers to uphold safety and efficiency.

You will manage calibration/testing records, asset allocation, stock levels, and the flow of goods through the inventory system, while supporting the buying team to resolve issues and

Qualifications

• Minimum of 2 years’ administrative experience is required.
• Experience within construction, utilities, or a related industry is preferred.
• Degree-level education is advantageous but not essential.
• Knowledge of Salesforce CRM is beneficial.

Responsibilities

• Maintain accurate records of equipment requiring calibration, LOLER, PAT, and other statutory testing.
• Accountable for accurate asset allocation records.
• Monitor and manage equipment due for testing, ensuring no overdue equipment remains in use.
• Coordinate inspections, testing, servicing, and compliance with suppliers.
• Check and record goods received and issued through the inventory system.
• Work with buying team to resolve deficiencies, inaccuracies, shortages, or damaged stock.
• Monitor stock levels and support inventory planning activities.
• Pick and issue PPE, tools, and equipment to operational teams promptly.
• Carry out regular stock counts to ensure inventory accuracy.
• Follow Health & Safety policies and maintain a safe stores environment.
• Store tools, equipment, PPE, and materials securely.
• Prepare returned items for reallocation and use, inspecting as needed.
• Identify opportunities to improve processes for efficiency, compliance, and service.

Skills

Attention to detail

Organisational skills

Time management

Communication

Independent working

Microsoft Office (Word/Excel/Outlook)

Tools

Salesforce CRM

Inventory management software

Job description

We’re looking for a highly organised and proactive Tools & Equipment Coordinator to join our Stores team.

This role is essential in ensuring our operational teams have the right tools, equipment, small plant and PPE available, compliant, and ready for use. Working closely with internal stakeholders and suppliers, you will help maintain high standards of safety, compliance, and operational efficiency across the business.

Location

Foundation House, Hedge End, Southampton

• Maintain accurate records of all equipment requiring calibration, LOLER, PAT, and other statutory testing on the asset inventory and equipment.


• Accountable for accurate asset allocation records.


• Monitor and manage equipment due for testing, ensuring no overdue equipment remains in operational use.


• Liaise with internal stakeholders and external suppliers to coordinate inspections, testing, servicing, and compliance requirements.


• Accurately check and record all goods received and issued through the inventory management system.


• Work with the buying team to resolve deficiencies, inaccuracies, shortages, or damaged stock.


• Monitor stock levels and support inventory planning activities.


• Pick and issue PPE, tools, and equipment to operational teams in a timely and accurate manner.


• Carry out regular stock counts, ensuring high levels of inventory accuracy.


• Work in accordance with company Health & Safety policies, procedures, and safe systems of work.


• Maintain a clean, organised, and safe stores environment.


• Ensure all tools, equipment, PPE, and materials are stored securely and appropriately.


• Inspect, empty, and prepare returned vehicles, tools, and equipment for reallocation and operational use.


• Identify opportunities to improve processes, systems, and procedures to enhance efficiency, compliance, and service delivery.

Qualifications

• Excellent attention to detail and accuracy.


• Strong organisational and time management skills.


• Ability to manage multiple priorities effectively.


• Strong written and verbal communication skills.


• Ability to work independently and as part of a team.


• Proficient in Microsoft Office applications including Word, Excel, and Outlook.


• Effective problem-solving skills with the ability to anticipate and address potential challenges.


• Strong interpersonal skills and the ability to build positive working relationships.


• Highly organised, methodical, and detail-driven approach to work.


• Proactive and collaborative mindset with a commitment to continuous improvement.

Educational Requirements

• Minimum of 2 years’ administrative experience is required.


• Experience within construction, utilities, or a related industry is preferred.


• Degree-level education is advantageous but not essential.


• Knowledge of Salesforce CRM is beneficial.