Tiverton Office & Projects Leader

HARBRON RECRUIT Ltd; Tiverton; On-site; GBP 30,000 - 38,000; Full time

Job summary

HARBRON RECRUIT Ltd is seeking an experienced Office Manager to run the Tiverton, Devon office and oversee administration, finance, HR, compliance and project support. The role requires strong organisational ability and proactive ownership of tasks.

You will act as the main contact for directors, employees, clients and subcontractors, ensuring accurate records, smooth processes and timely reporting. The position is full-time and based at the Tiverton office.

Qualifications

• Previous experience as an Office Manager, Senior Administrator or similar role.
• Strong administration and organisational skills.
• Excellent attention to detail.
• Confident communicating with clients, suppliers, subcontractors and senior management.
• Good understanding of basic bookkeeping and financial administration.
• Experience using Microsoft Office / Microsoft 365, particularly Outlook, Word and Excel.
• Comfortable managing confidential financial and employee information.
• Able to manage multiple priorities and work to deadlines.
• A proactive approach with the ability to identify what needs doing and take ownership.
• Full UK driving licence and access to your own vehicle.

Responsibilities

• Manage the day-to-day running of the Tiverton office.
• Act as the first point of contact for calls, visitors, clients, suppliers and subcontractors.
• Manage office supplies, equipment and facilities.
• Liaise with external IT and other service providers when required.
• Maintain organised digital and paper filing systems.
• Ensure company and project documentation is stored correctly and kept up to date.
• Process purchase orders and supplier invoices.
• Process subcontractor payment applications.
• Reconcile receipts and manage petty cash.
• Prepare information for the external accountant.
• Support sales invoicing and credit control.
• Monitor outstanding invoices and assist with debt chasing.
• Maintain accurate financial and supplier records.
• Prepare regular reports and information for the directors.
• Maintain company processes and documentation in line with ISO requirements.
• Manage subcontractor onboarding and ensure correct documentation.
• Check and maintain records including insurance certificates, RAMS, qualifications, CIS information and training records.
• Monitor company accreditations, insurance policies and renewal dates.
• Assist with audits and ensure documentation is kept up to date.
• Support health & safety administration and site documentation.
• Maintain accurate employee records.
• Manage holiday and sickness records.
• Assist with employee onboarding and offboarding.
• Maintain right-to-work and training records.
• Arrange training and courses where required, including CSCS, SMSTS and First Aid.
• Liaise with external HR and payroll providers.
• Set up and maintain project files for new contracts.
• Ensure project documentation is kept organised and up to date.
• Liaise with site managers, architects, clients and subcontractors regarding documentation.
• Assist with tender submissions and framework applications.
• Support the administration of public sector contracts and projects.

Skills

Office Manager

Senior Administrator

Administration

Organisational skills

Attention to detail

Client communication

Bookkeeping basics

MS Office 365

Confidential information handling

Multitasking

Driving licence

Tools

Xero

Sage

QuickBooks

Job description

HARBRON RECRUIT Ltd is seeking an experienced Office Manager to run the Tiverton, Devon office and oversee administration, finance, HR, compliance and project support. The role requires strong organisational ability and proactive ownership of tasks.

You will act as the main contact for directors, employees, clients and subcontractors, ensuring accurate records, smooth processes and timely reporting. The position is full-time and based at the Tiverton office.