Construction Office Manager: Invoicing, Xero & Site Coordination

Sphere Solutions; Devon and Torbay; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Salary £30,000–£32,000 depending on经验

40-hour working week

Company pension

20 days' annual leave + bank holidays

Free on-site parking

Small, friendly team

Job summary

Sphere Solutions is working with a well-established construction business in Tiverton to appoint an experienced Office Manager. This hands-on role will ensure the smooth running of daily administration, invoicing, CIS data preparation with the accountant, and general accounts using Xero.

You will liaise with clients, trades and subcontractors, coordinate information between office and site teams, and support IT issues and day-to-day marketing processes.

Qualifications

• Extensive administration experience, ideally as Office Manager or Senior Administrator.
• Experience in construction industry preferred.
• Strong Xero and MS 365 knowledge.
• Experience with invoicing and general accounts administration.
• Excellent organisational and communication skills.

Responsibilities

• Manage day-to-day office administration and coordination.
• Prepare and send customer invoices.
• Prepare CIS & payslip data with accountant.
• Carry out general accounts and finance administration.
• Use Xero for invoicing and related financial tasks.
• Liaise with clients, trades, subcontractors and the wider supply chain.
• Coordinate information between office and site teams.
• Manage general correspondence, records and administrative systems.
• Support the smooth running of the construction and scaffolding operations.
• Resolve IT issues arising.
• Complete in-house marketing processes.
• Use Microsoft 365 in day-to-day duties.
• Provide general administrative support to the wider business.

Skills

Extensive administration experience

Construction industry experience

Microsoft 365

Invoicing & accounts

Organisational skills

Communication skills

Client & supplier liaison

Proactive / independent

Driving licence

Tools

Xero

Job description

Sphere Solutions is working with a well-established construction business in Tiverton to appoint an experienced Office Manager. This hands-on role will ensure the smooth running of daily administration, invoicing, CIS data preparation with the accountant, and general accounts using Xero.

You will liaise with clients, trades and subcontractors, coordinate information between office and site teams, and support IT issues and day-to-day marketing processes.