Construction Office Manager - Xero & Admin Pro (40h,Pension)

Sphere Solutions; Devon and Torbay; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

40-hour working week

Company pension

20 days' annual leave + bank holidays

Free on-site parking

Small, friendly team environment

Job summary

Sphere Solutions in Tiverton seeks an experienced Office Manager to ensure the smooth operation of the office and act as a key contact for clients, trades, and the supply chain. The role includes invoicing, CIS data preparation, and assisting with accounts using Xero.

The successful candidate will have extensive administering experience, knowledge of Xero, and strong MS 365 skills, with a proactive, independent approach and a valid driving licence.

Qualifications

• Extensive administration experience is essential, ideally as an Office Manager or Senior Administrator.
• Previous experience within the construction industry would be highly advantageous
• Good working knowledge of Xero
• Strong Microsoft 365 skills
• Experience with invoicing and general accounts administration; excellent organisational and communication skills

Responsibilities

• Managing the day-to-day office administration and coordination
• Preparing and sending customer invoices
• Prepare the relevant CIS & payslip data in conjunction with accountant
• Carrying out general accounts and finance administration
• Using Xero for invoicing and related financial tasks
• Liaising with clients, trades, subcontractors and the wider supply chain
• Coordinating information and documentation between the office and site teams
• Managing general correspondence, records and administrative systems
• Supporting the smooth running of the company's construction and scaffolding operations
• To Resolve IT issues arising
• Complete our routine in-house marketing processes
• Using Microsoft 365 across day-to-day administrative duties
• Providing general administrative support to the wider business as required

Skills

Administration

Office management

Invoicing

Client liaison

Communication

Tools

Xero

Microsoft 365

Job description

Sphere Solutions in Tiverton seeks an experienced Office Manager to ensure the smooth operation of the office and act as a key contact for clients, trades, and the supply chain. The role includes invoicing, CIS data preparation, and assisting with accounts using Xero.

The successful candidate will have extensive administering experience, knowledge of Xero, and strong MS 365 skills, with a proactive, independent approach and a valid driving licence.