Office Manager

Sphere Solutions; Devon and Torbay; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Salary £30,000–£32,000 depending on经验

40-hour working week

Company pension

20 days' annual leave + bank holidays

Free on-site parking

Small, friendly team

Job summary

Sphere Solutions is working with a well-established construction business in Tiverton to appoint an experienced Office Manager. This hands-on role will ensure the smooth running of daily administration, invoicing, CIS data preparation with the accountant, and general accounts using Xero.

You will liaise with clients, trades and subcontractors, coordinate information between office and site teams, and support IT issues and day-to-day marketing processes.

Qualifications

• Extensive administration experience, ideally as Office Manager or Senior Administrator.
• Experience in construction industry preferred.
• Strong Xero and MS 365 knowledge.
• Experience with invoicing and general accounts administration.
• Excellent organisational and communication skills.

Responsibilities

• Manage day-to-day office administration and coordination.
• Prepare and send customer invoices.
• Prepare CIS & payslip data with accountant.
• Carry out general accounts and finance administration.
• Use Xero for invoicing and related financial tasks.
• Liaise with clients, trades, subcontractors and the wider supply chain.
• Coordinate information between office and site teams.
• Manage general correspondence, records and administrative systems.
• Support the smooth running of the construction and scaffolding operations.
• Resolve IT issues arising.
• Complete in-house marketing processes.
• Use Microsoft 365 in day-to-day duties.
• Provide general administrative support to the wider business.

Skills

Extensive administration experience

Construction industry experience

Microsoft 365

Invoicing & accounts

Organisational skills

Communication skills

Client & supplier liaison

Proactive / independent

Driving licence

Tools

Xero

Job description

Office Manager Construction, Tiverton

£30,000

We are working with a well-established and growing construction business based in Tiverton, who are looking to appoint an experienced Office Manager to join their team.

This is a hands-on role within a small, friendly office environment, where you will take responsibility for the smooth running of the day-to-day administration and coordination of the construction business.

Key Responsibilities

• Managing the day-to-day office administration and coordination
• Preparing and sending customer invoices
• Prepare the relevant CIS & payslip data in conjunction with accountant
• Carrying out general accounts and finance administration
• Using Xero for invoicing and related financial tasks
• Liaising with clients, trades, subcontractors and the wider supply chain
• Coordinating information and documentation between the office and site teams
• Managing general correspondence, records and administrative systems
• Supporting the smooth running of the company's construction and scaffolding operations
• To Resolve IT issues arising
• Complete our routine in-house marketing processes
• Using Microsoft 365 across day-to-day administrative duties
• Providing general administrative support to the wider business as required

The successful candidate will ideally have:

• Extensive administration experience is essential, ideally as an Office Manager or Senior Administrator.
• Previous experience within the construction industry would be highly advantageous
• Good working knowledge of Xero
• Strong Microsoft 365 skills
• Experience with invoicing and general accounts administration
• Excellent organisational and communication skills
• The confidence to liaise with clients, trades and suppliers
• A proactive, practical approach and the ability to work independently
• A full driving licence

What's on Offer?

• Salary £30,000-£32,000 depending on experience
• 40-hour working week
• Company pension
• 20 days' annual leave + bank holidays
• Free on-site parking
• Small, friendly team environment

Our Commitment to Inclusion

As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we'll work with you and the client to ensure a fair and supportive experience