Timetabling, Register and Resourcing Coordinator

eTeach UK Limited; Cambridgeshire and Peterborough; On-site; GBP 26,000 - 32,000; Full time

Job summary

IEG is seeking a Timetabling, Register and Resourcing Coordinator to join the MIS team at Peterborough College. You will manage timetabling and room bookings, ensure accurate attendance data, and support efficient use of rooms and staff to back the curriculum.

You will collaborate with MIS, curriculum and support teams to maintain data quality, resolve issues and provide a reliable service to staff and students, while meeting deadlines and regulatory requirements.

Qualifications

• Experience in a data or administrative role with a focus on accuracy and data quality.
• Good IT skills, including Microsoft Office, particularly Excel.
• Strong organisational skills and ability to prioritise tasks and meet deadlines.
• Analytical and methodical approach to problem-solving.
• Experience using timetabling or management information systems would be advantageous.

Responsibilities

• Managing day-to-day administration of timetabling and room booking systems with accurate data.
• Coordinating timetables and registers and ensuring correct session linkage and attendance recording.
• Checking data across student management and related systems for consistency and completeness.
• Reviewing reports to identify timetable clashes, unmarked registers and room/staff utilisation issues.
• Producing and validating reports on timetabling and resource usage to support planning and decisions.
• Working with curriculum teams to resolve scheduling issues and reflect planned teaching in timetables.
• Supporting compliance with funding requirements and programme controls.
• Providing guidance and training on timetabling systems and service desk procedures.
• Responding to service desk requests with practical solutions and customer service.
• Supporting enrolment activities and other MIS functions during busy periods.

Skills

Data entry

Excel

Attention to detail

Time management

Communication

Tools

Timetabling software

Student information systems

Job description

Timetabling, Register and Resourcing Coordinator

Salary - £28,894 per annumHours - 37 hours per weekContract - Permanent, all year roundLocation - PeterboroughClosing Date – 27th October 2026Are you an organised, data-focused person who enjoys working with systems, solving problems and making sure everything adds up?We’re looking for a proactive and detail-oriented Timetabling, Register and Resourcing Coordinator to join our Management Information Services (MIS) team at Peterborough College.This is a great opportunity for someone with an interest in data, systems and processes to play an important role in supporting the smooth running of our College. You’ll help ensure our timetables are accurate, registers are ready for teaching to begin, and rooms and staff are used effectively to support our curriculum.Working closely with colleagues across MIS, curriculum and support teams, you’ll use your analytical and organisational skills to maintain data quality, resolve issues and help deliver a reliable, responsive service to staff and students.

What will you be doing?

• Managing the day-to-day administration of our timetabling and room booking systems, ensuring information is accurate and up to date.
• Coordinating timetables and registers, making sure students are linked to the correct sessions and staff can mark attendance from the start of their courses.
• Checking data across our student management and related systems to ensure information is consistent, complete and compliant.
• Reviewing reports to identify timetable clashes, unmarked registers, attendance concerns and opportunities to improve room and staff utilisation.
• Producing and validating reports on timetabling, room occupancy and resource usage to support effective planning and decision-making.
• Working with curriculum teams to resolve scheduling issues and ensure timetables accurately reflect planned teaching and learning.
• Supporting compliance with relevant funding requirements and Study Programme Policy controls.
• Providing guidance and training to colleagues on timetabling systems, processes and service desk procedures.
• Responding to service desk requests and queries, finding practical solutions and delivering excellent customer service.
• Supporting enrolment activities and other MIS functions during busy periods.

About you

You’ll enjoy working with data and systems, have a keen eye for detail and take pride in getting things right. You’ll be comfortable investigating discrepancies, identifying solutions and managing competing priorities in a busy environment. You’ll also be a confident communicator who can explain processes clearly, build positive working relationships and support colleagues who rely on accurate information to do their jobs.

We’re looking for someone who has:

• Experience in a data or administrative role, with a strong focus on accuracy and data quality.
• Good IT skills, including Microsoft Office, particularly Excel.
• Strong organisational skills and the ability to prioritise tasks and meet deadlines.
• An analytical and methodical approach to problem-solving.
• Experience using timetabling, scheduling or management information systems would be an advantage, as would experience in a further or higher education environment.

However, if you have strong data skills, enjoy learning new systems and are keen to develop your knowledge of MIS within education, we’d love to hear from you.

Why work for IEG?

• Generous Leave: 30 days of annual leave, plus Bank Holidays and Christmas close down. (Pro-rata for part time staff)
• Competitive Pension: Local Government Pension Scheme (LGPS), including life assurance and death-in-service benefits
• Health and Wellbeing: Benefit from a gym, free on-site parking, access to employee assistance programme and a friendly team atmosphere
• Professional Development: Ongoing training and development opportunities, including sponsorship for HE/professional qualifications
• Employee Benefits and Rewards: Vivup employee benefits, including lifestyle savings, eligibility to apply for a Blue Light Card, providing access to a wide range of national discounts

IEG is committed to safeguarding and promoting the welfare of all children, young people and any vulnerable groups within the college community and expects all staff and volunteers to share this commitment. The successful candidate will be subject to a thorough vetting process which includes an enhanced DBS check and satisfactory references. This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. Candidates are reminded that if they are barred from working with Children it is a criminal offence to apply for this position.