Timetable Coordinator: Dynamic Scheduling for Students

Newcastle University; Newcastle upon Tyne; On-site; GBP 33,000 - 34,000; Full time

Benefits offered by this job

Excellent benefits

Generous holiday package

Pension schemes

Health & wellbeing initiatives

Job summary

Newcastle University is seeking a Timetable Co-ordinator to join the Timetable Team. You will guide scheduling across schools, coordinate data entry, and balance room usage during peak periods. Training will be provided although prior timetabling experience is not required.

You will collaborate with academic and professional staff, manage urgent changes calmly, and help shape processes while supporting university-wide timetabling efficiency.

Qualifications

• Demonstrates strong communication and relationship-building with diverse colleagues.
• Capable of handling high-volume information with accuracy and speed.
• Comfortable using multiple IT systems and timetabling workflows.

Responsibilities

• Build relationships with schools and communicate scheduling possibilities clearly.
• Collect, validate and enter timetable data to support a solid core schedule.
• Creatively schedule teaching events to optimise room and estate use.
• Respond quickly to post-publication changes with calm, practical solutions.
• Collaborate with professional services and academics during module design.
• Identify opportunities to improve timetabling processes and share ideas.
• Maintain up-to-date procedural guides consistent with policy.
• Produce reports on room usage and scheduling performance for planning.
• Support training of new team members on timetabling systems.

Skills

Interpersonal skills

Stakeholder management

Organisational ability

Communication

Digital literacy

Problem solving

Adaptability

Team collaboration

Education

GCSE Maths (Grade 5/C or above)

Level 3 Qualification (Maths/Science/CS or related)

Job description

Newcastle University is seeking a Timetable Co-ordinator to join the Timetable Team. You will guide scheduling across schools, coordinate data entry, and balance room usage during peak periods. Training will be provided although prior timetabling experience is not required.

You will collaborate with academic and professional staff, manage urgent changes calmly, and help shape processes while supporting university-wide timetabling efficiency.