Timetable Architect: Master Academic Scheduling & Space

National Skills Agency Ltd; Bexleyheath; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

35 days' annual leave

Bank holidays

Free on-site parking

NEST pension scheme

Employee Assistance Programme

Job summary

National Skills Agency Ltd seeks an experienced Timetabling Officer to manage the full lifecycle of the academic timetable, from initial planning and gathering teaching requirements through to publication, ongoing maintenance and continuous improvement. You will balance teaching needs, staff availability, room capacity and student experience while maintaining accurate timetable data.

The successful candidate will collaborate with Programme Directors, course teams and other colleagues to

Qualifications

• Practical experience in timetabling, scheduling or space planning.
• Understanding of coordinating a complex academic timetable in Higher or Further Education.
• Experience managing multiple stages from planning to maintenance.
• Ability to interpret requirements, identify constraints and provide practical solutions.
• Strong organisational and analytical skills with attention to detail.
• Ability to manage competing demands and meet firm deadlines.
• Excellent communication and interpersonal skills.
• Proactive problem solving with risk awareness.

Responsibilities

• Lead the planning, creation, publication and ongoing maintenance of the central academic timetable.
• Coordinate, gather and review teaching requirements from Programme Directors and course teams.
• Translate academic and operational requirements into effective, deliverable timetables.
• Identify, investigate and resolve timetable clashes, scheduling conflicts and resource constraints.
• Balance staff availability, room capacity, teaching requirements and the student experience.
• Manage timetable amendments, queries and room bookings, ensuring changes are communicated effectively.
• Maintain accurate, consistent and up-to-date information within the organisation's timetabling systems.
• Support effective room allocation and maximise the utilisation of available teaching spaces.
• Build positive working relationships with academic and professional services colleagues to ensure requirements are understood and managed effectively.
• Monitor existing processes and recommend improvements to enhance efficiency, accuracy and consistency.
• Take ownership of timetabling activities, anticipating potential issues and escalating concerns where appropriate.
• Provide support to the wider Data team with data administration and related tasks as required.

Job description

National Skills Agency Ltd seeks an experienced Timetabling Officer to manage the full lifecycle of the academic timetable, from initial planning and gathering teaching requirements through to publication, ongoing maintenance and continuous improvement. You will balance teaching needs, staff availability, room capacity and student experience while maintaining accurate timetable data.

The successful candidate will collaborate with Programme Directors, course teams and other colleagues to