Theatre Scheduling & Capacity Coordinator — Flexible Hours

Bupa; England; On-site; GBP 36,000 - 48,000; Full time

Benefits offered by this job

25 days annual leave

Bupa health insurance

Enhanced pension and life insurance

Free health assessments

Wagestream

Retail discounts and cashback

Career development opportunities

Job summary

The Clinical Scheduling Coordinator role at Cromwell Hospital, London, is essential for ensuring timely, safe access to theatres and angiography. You will coordinate bookings, manage capacity, and liaise with consultants, theatre teams and support services to optimise resource use.

We value confidentiality, strong organisational skills and the ability to manage multiple priorities in a busy hospital environment. This is a permanent, full-time position with competitive benefits.

Qualifications

• Registered Nurse (Adult), Operating Department Practitioner (ODP) or equivalent healthcare professional qualification.
• Current registration with the NMC, HCPC or relevant professional body.
• Experience working within a healthcare, hospital or clinical environment.
• Experience coordinating complex bookings, patient pathways or multi-stakeholder administrative processes.
• Strong stakeholder management skills with the ability to build relationships with consultants, clinical teams and operational colleagues.
• Excellent communication, organisation and problem-solving skills.
• Ability to manage competing priorities and work effectively under pressure.
• Strong IT skills, including Microsoft Office applications.
• Sound understanding of confidentiality, data quality and information governance.

Responsibilities

• Coordinate and oversee Theatre and Angio scheduling activities across the hospital.
• Review and assess booking requests, ensuring all requirements are met prior to scheduling.
• Support the allocation, optimisation and utilisation of theatre and procedure slots.
• Coordinate urgent and short-notice cases, ensuring timely communication with all stakeholders.
• Act as a key escalation point for complex scheduling queries and operational issues.
• Liaise closely with consultants, consultant PAs, practice managers, theatre teams and clinical support services.
• Coordinate requirements including anaesthetists, perfusionists, radiology support, specialist equipment and theatre resources.
• Lead and contribute to capacity reviews, utilisation monitoring and forward planning activities.
• Support service improvements, scheduling process enhancements and digital transformation initiatives.
• Contribute to performance monitoring, governance activities and revenue optimisation through effective scheduling practices.

Skills

Coordination of bookings

Stakeholder management

Communication

Organisational skills

IT skills (MS Office)

Data confidentiality awareness

Education

NMC/HCPC registered

Operating Department Practitioner (ODP) or equivalent

Tools

Compucare

Job description

The Clinical Scheduling Coordinator role at Cromwell Hospital, London, is essential for ensuring timely, safe access to theatres and angiography. You will coordinate bookings, manage capacity, and liaise with consultants, theatre teams and support services to optimise resource use.

We value confidentiality, strong organisational skills and the ability to manage multiple priorities in a busy hospital environment. This is a permanent, full-time position with competitive benefits.