Theatre Administration & Operations Coordinator

nuffieldhealth; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

free gym membership

health assessments

retail discounts

pension options

Job summary

Nuffield Health Glasgow Hospital is seeking a proactive Theatre Administrator to support our Theatre team with accurate admin and strong secretarial skills. You will handle queries, manage theatre lists, scanning, archiving, billing and minute-taking, while delivering excellent service.

Proficiency in Microsoft Office and good numeracy are essential, with a focus on detail and effective communication to keep our operations running smoothly.

Qualifications

• Keen eye for detail and strong secretarial skills.
• Great communication abilities and proficiency with Microsoft Office.
• Comfortable working with numbers and supporting busy theatre teams.
• Commitment to providing the best level of support to colleagues and patients.

Responsibilities

• Provide efficient administrative support to the required standards and timescales.
• Handle queries within the remit of own role and escalate complex issues to senior staff.
• Be point of contact for visitors to Theatre department.
• Deal with phone calls into the department.
• Amend/changes to theatre list orders.
• Scan and archive documents.
• Attend and minute take the Theatre team meetings.
• Strong IT and keyboard skills to work.
• Process billing.
• Ordering.
• Create monthly department newsletter.
• Support staff wellbeing and engagement.

Skills

Secretarial skills

Attention to detail

Communication skills

Numeracy

Tools

Microsoft Office

Job description

Nuffield Health Glasgow Hospital is seeking a proactive Theatre Administrator to support our Theatre team with accurate admin and strong secretarial skills. You will handle queries, manage theatre lists, scanning, archiving, billing and minute-taking, while delivering excellent service.

Proficiency in Microsoft Office and good numeracy are essential, with a focus on detail and effective communication to keep our operations running smoothly.