Term Time Only School Administrator/Receptionist

Office Angels; Woking; On-site; GBP 21,000 - 24,000; Full time

Benefits offered by this job

Pension Scheme

Employee Assistance Programme

Free on-site parking

Free tea and coffee

Access to gym facilities

Ongoing learning & development

Term-time working with holidays off

Job summary

Office Angels is seeking an organised School Administrator / Receptionist in Woking to join a busy educational environment. You will be the first point of contact for students, parents, staff and visitors, delivering efficient admin support and a polished reception service.

The role requires DBS clearance and experience in handling records, with a 36-hour week across term time plus 5 inset days. A proactive, confidential admin professional will thrive here.

Qualifications

• Experience in busy admin or receptionist roles.
• Ability to manage multiple tasks and deadlines.
• Confident with IT systems and Microsoft Office.
• Enhanced DBS certificate or ability to obtain one before start date.

Responsibilities

• Provide a professional and welcoming front-of-house reception service.
• Handle enquiries via telephone, email and face-to-face.
• Provide general administrative support, including document preparation, filing and record keeping.
• Maintain accurate records using Microsoft Office, Outlook, SIMS and other management information systems.
• Assist with the organisation of events, examinations, projects and functions.
• Manage incoming and outgoing mail, reports and purchase orders.
• Provide printing, photocopying, finishing and collation of documents.
• Ensure information and documentation is processed efficiently and within agreed deadlines.
• Assist with displays, notices and promotional materials when required.
• Respond promptly to communication requests and general enquiries.
• Support safeguarding procedures and provide first aid assistance where required.Maintain confidentiality and handle sensitive information appropriately.

Skills

Organisational skills

Written and verbal communication

MS Office & Outlook

Record keeping/IT systems

Education

GCSE English and Maths (Grade C)

Tools

SIMS

MS Office

Outlook

Job description

School Administrator / Receptionist

Location: Woking, Surrey
Salary: £21,250 - £23,884 per annum
Contract: possible temp to perm opportunity
Hours: 36 Hours Per Week, Term Time Plus 5 Inset Days (39 Weeks Per Year)
Working Pattern: Monday to Thursday 8:30am - 4:15pm, Friday 8:45am - 4:15pm
Start Date: ASAP
Essential Requirement: Applicants must hold a valid Enhanced DBS Certificate with Children's Barred List Check.

About the Role

We are seeking an organised, professional and proactive School Administrator / Receptionist to join a busy educational environment in Woking.

This is a varied role where you will be the first point of contact for students, parents, staff and visitors whilst providing efficient administrative support across the organisation. You will play a key role in ensuring the smooth day-to-day running of the office and delivering an excellent reception service.

Key Responsibilities

• Provide a professional and welcoming front-of-house reception service.
• Handle enquiries via telephone, email and face-to-face.
• Provide general administrative support, including document preparation, filing and record keeping.
• Maintain accurate records using Microsoft Office, Outlook, SIMS and other management information systems.
• Assist with the organisation of events, examinations, projects and functions.
• Manage incoming and outgoing mail, reports and purchase orders.
• Provide printing, photocopying, finishing and collation of documents.
• Ensure information and documentation is processed efficiently and within agreed deadlines.
• Assist with displays, notices and promotional materials when required.
• Respond promptly to communication requests and general enquiries.
• Support safeguarding procedures and provide first aid assistance where required.Maintain confidentiality and handle sensitive information appropriately.

Essential

• Previous administration or receptionist experience within a busy environment.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Experience maintaining records and using IT systems.
• Confident using Microsoft Office applications, including Outlook.
• Experience using SIMS or similar management information systems.
• Ability to work independently and manage multiple priorities.
• GCSE Grade C (or equivalent) in English and Maths.
• Professional approach with the ability to maintain confidentiality.Strong interpersonal skills and the ability to build positive working relationships.

Desirable

• Experience working within a school or educational environment.
• Experience supporting students within an administrative setting.
• First Aid qualification.

Benefits

• Pension Scheme.
• Employee Assistance Programme.
• Free on-site parking.
• Free tea and coffee.
• Access to gym facilities.
• Ongoing learning and development opportunities.
• Supportive and collaborative working environment.
• Term-time working with school holidays off.

This is an excellent opportunity for an experienced administrator or receptionist looking to join a rewarding and people-focused environment where they can make a real difference every day.