Part Time School Receptionist/Administrator

Recruitment South East; Battle; On-site; GBP 14,000 - 19,000; Part time

Job summary

Recruitment South East is recruiting a Part-Time School Administrator / Receptionist for a beautiful independent school on the outskirts of Battle, East Sussex. You will be the friendly, professional face of the school in the afternoon and early evening, ensuring a smooth front-office operation.

This term-time-only role requires excellent organisational and communication skills, proficient typing, and the ability to manage records and MS Office tasks with discretion.

Qualifications

• Friendly, approachable and professional with outstanding interpersonal skills.
• Experience in busy school or front-office administration.
• Proficient in Word and Excel; comfortable using databases and typing accurately.

Responsibilities

• Act as the first point of contact for parents, pupils, staff and visitors.
• Provide a warm, professional reception service.
• Answer incoming telephone calls and handle enquiries confidently.
• Assist with day-to-day administration of the school office.
• Maintain accurate student and administrative records.
• Update information using the school's MIS / Information System.
• Input and maintain information using Microsoft Word and Excel.
• Produce letters, reports and other documentation as required.
• Manage emails and respond to routine enquiries appropriately.
• Support staff with general administrative tasks.
• Assist with pupil signing-in/out procedures and other office processes.
• Maintain confidentiality and handle sensitive information.

Skills

Interpersonal skills

Organisational skills

Telephone manner

Typing accuracy

MS Word

MS Excel

Database systems

Tools

Microsoft Word

Microsoft Excel

Database systems

Job description

Part-Time School Administrator / Receptionist

Location: Outskirts of Battle, East Sussex

Contract: Part-Time, Term Time Only

Hours

• Monday: 3.30pm - 6.00pm
• Tuesday: 2.30pm - 6.00pm
• Wednesday: 2.30pm - 6.00pm
• Thursday: 2.30pm - 6.00pm
• Total Hours: 13.5 hours per week

About the Role

We are delighted to be recruiting for a Part-Time School Administrator / Receptionist to join a beautiful and well-regarded independent school set in a stunning location on the outskirts of Battle, East Sussex.

This is a fantastic opportunity for an experienced administrator who enjoys working in a busy school environment and thrives on being the friendly, professional face of the school.

Working as part of a supportive and welcoming team, you will provide a high standard of administrative and reception support, ensuring the smooth running of the school's front office during the afternoon and early evening.

Key Responsibilities

• Act as the first point of contact for parents, pupils, staff and visitors.
• Provide a warm, professional and welcoming reception service.
• Answer incoming telephone calls and deal with enquiries confidently and efficiently.
• Assist with the day-to-day administration of the school office.
• Maintain accurate student and administrative records.
• Update and manage information using the school's database / Management Information System.
• Input and maintain information accurately using Microsoft Excel and Word.
• Produce letters, reports, correspondence and other documentation as required.
• Manage emails and respond to routine enquiries appropriately.
• Support staff with general administrative tasks.
• Assist with pupil signing-in/out procedures and other school office processes.
• Maintain confidentiality and handle sensitive information appropriately.
• Ensure records and documentation are accurate and up to date.
• Work closely with colleagues to provide an efficient and friendly service.
• Undertake any other reasonable administrative duties required by the school.

About You

• Friendly, approachable and professional, with outstanding interpersonal skills.
• Confident and professional when dealing with parents, pupils, staff and visitors.
• Highly organised with excellent attention to detail.
• Proficient in Microsoft Word and Excel.
• Comfortable using databases and Management Information Systems.
• A confident computer user with good typing skills and accuracy.
• An excellent communicator with an outstanding telephone manner.
• Calm and professional when working in a busy environment.
• A reliable and committed team player.
• Able to maintain confidentiality and deal sensitively with information.

Please note: This is a term-time-only position and the successful candidate will be required to complete the appropriate safeguarding and DBS checks