Tender Administrator - Construction Bid Submissions

Artemis Clarke Ltd; Maidstone; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Performance bonus

Training and development

Career progression

Collaborative working environment

Broad construction exposure

Enhanced holiday entitlement

Wellbeing initiatives

Job summary

Westin Par is recruiting a Bid Administrator to join the Pre-Construction team on permanent, full-time basis inKent. You will coordinate tender submissions and support Estimators, Bid Teams and Senior Management through the bid process.

Responsibilities include managing schedules, document control, and ensuring deadlines are met across multiple projects. This role offers development and a clear path for progression within a growing contractor.

Qualifications

• Previous administrative experience is essential.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficient in Microsoft Outlook, Word and Excel.
• Ability to manage multiple priorities and deadlines.
• Experience maintaining accurate records and documentation.
• Full UK Driving Licence.

Responsibilities

• Managing diaries, meetings, interviews and tender submission schedules.
• Coordinating and maintaining tender documentation, addendums and correspondence.
• Ensuring accurate document control and version management.
• Distributing tender information to internal stakeholders.
• Monitoring key tender dates and submission deadlines.
• Recording and maintaining subcontractor and supplier quotations.
• Supporting the preparation of bid submissions, questionnaires and tender documentation.
• Assisting with client presentations, project profiles and meeting documentation.
• Uploading and downloading information from tender and procurement portals.
• Providing administrative support to Pre-Construction and Estimating teams.
• Maintaining project photography and company records.
• Supporting quality, environmental and health & safety management procedures.

Skills

Administrative experience

Organisational skills

Attention to detail

Written and verbal communication

MS Office proficiency

Time management

Record keeping

Driving licence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Westin Par is recruiting a Bid Administrator to join the Pre-Construction team on permanent, full-time basis inKent. You will coordinate tender submissions and support Estimators, Bid Teams and Senior Management through the bid process.

Responsibilities include managing schedules, document control, and ensuring deadlines are met across multiple projects. This role offers development and a clear path for progression within a growing contractor.