Tenant & Billing Admin Specialist - 9-Month Contract

Pertemps Black Country Perms; Kingswinford; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Subsidised canteen

On-site gym

25 days holiday

Job summary

Pertemps Black Country Perms is seeking a Tenant and Billing Administrator to support day-to-day property, tenant and billing administration. The role involves maintaining accurate records, processing lease changes, raising charges and invoices, and meeting deadlines.

This 9-month fixed term contract offers exposure to lease management, invoicing processes and cross-department collaboration within a respected company.

Qualifications

• GCSEs (or equivalent) in English and Maths.
• Experience in Sales Ledger, Lease Management, Property Administration or Contract Management would be an advantage.

Responsibilities

• Maintain property and tenant records on the Horizon system.
• Process lease renewals, assignments, new licences, rent reviews and data amendments.
• Set up and manage diary events to support billing and lease processes.
• Prepare and process documentation for new properties, leases, renewals and amendments.
• Assist with preparing residential leases and licences.
• Prepare accurate completion statements for internal and external contacts.
• Calculate and raise charges in line with lease agreements and billing deadlines.
• Generate invoices on annual, quarterly and monthly billing cycles.
• Process regular recharges, including utilities, car parking, Sunday trading and purchase ledger costs.
• Process insurance invoices and raise the relevant charges.
• Issue service charge budgets, reconciliations and supporting documents.
• Check rent rolls, charges and system records, highlighting any errors or discrepancies.
• Ensure all changes and billing activities follow company procedures and controls.
• Deal with queries from tenants and colleagues, escalating more complex issues when needed.
• Work closely with Property Management, Finance and other departments to resolve queries and outstanding matters.
• Follow established processes and suggest ways to improve efficiency.

Skills

Communication skills

Time management

Attention to detail

Excel proficiency

Willingness to learn

GCSEs in English & Maths

Education

GCSEs in English and Maths

Tools

Microsoft Excel

Job description

Pertemps Black Country Perms is seeking a Tenant and Billing Administrator to support day-to-day property, tenant and billing administration. The role involves maintaining accurate records, processing lease changes, raising charges and invoices, and meeting deadlines.

This 9-month fixed term contract offers exposure to lease management, invoicing processes and cross-department collaboration within a respected company.