Temporary Receptionist

i2i Recruitment Limited; Gloucester; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Supportive team environment

Flexible term-time hours

Professional setting

Diversity and inclusion commitment

Career development opportunities

Job summary

i2i Recruitment Limited is seeking a receptionist/administrator for a school in Gloucester. You will provide a friendly, professional reception service to pupils, families, visitors and staff, greet visitors, manage calls, and support pupil registration and absences.

The role emphasizes safeguarding awareness, attention to detail and teamwork. Experience in education is nice to have; flexible to cover additional hours during busy periods; smart, professional presentation required.

Qualifications

• Previous reception or administrative experience
• Excellent telephone manner and customer service skills
• Strong attention to detail and proofreading abilities
• Proficient IT skills, particularly Word, Excel, PowerPoint
• Effective communication skills, both verbal and written
• Ability to work collaboratively in a team
• Understanding of safeguarding procedures and commitment to training
• Smart and professional appearance

Responsibilities

• Providing a friendly, professional reception service to pupils, families, visitors, and staff
• Greeting visitors and preparing visitor badges and signage
• Answering and managing phone calls and messages
• Supporting pupil registration and logging absences
• Managing pupil fob replacements and stationery orders
• Maintaining the presentation of the reception area and meeting rooms
• Processing room bookings and preparing reprographic materials
• Supporting the weekly newsletter, Prep Connected
• Receiving and distributing deliveries and mail
• Updating school systems and maintaining telephone and email lists
• Providing general administrative support as delegated by the Admin Team Leader

Skills

Telephone manner

Customer service

Attention to detail

Proofreading

Communication

Teamwork

Safeguarding awareness

Professional appearance

Tools

Word

Excel

PowerPoint

Job description

WHAT'S IN IT FOR YOU?

• Supportive team environment
• Opportunity to work in a busy, professional setting
• Contribute to the smooth operation of a respected educational institution
• Enhance your administrative and customer service skills
• Flexible working arrangements during term-time and holidays

MUST HAVE'S

• Previous reception or administrative experience
• Excellent telephone manner and customer service skills
• Strong attention to detail and proofreading abilities
• Proficient IT skills, particularly Word, Excel, PowerPoint
• Effective communication skills, both verbal and written
• Ability to work collaboratively in a team
• Understanding of safeguarding procedures and commitment to training
• Smart and professional appearance

NICE TO HAVE'S

• Experience working in a school or educational environment
• Knowledge of school administrative systems
• Ability to prioritise and handle multiple demands
• Flexibility to assist during staff absence or additional hours

SO, WHAT WILL YOU BE DOING?

• Providing a friendly, professional reception service to pupils, families, visitors, and staff
• Greeting visitors and preparing visitor badges and signage
• Answering and managing phone calls and messages
• Supporting pupil registration and logging absences
• Managing pupil fob replacements and stationery orders
• Maintaining the presentation of the reception area and meeting rooms
• Processing room bookings and preparing reprographic materials
• Supporting the weekly newsletter, Prep Connected
• Receiving and distributing deliveries and mail
• Updating school systems and maintaining telephone and email lists
• Providing general administrative support as delegated by the Admin Team Leader

HELPFUL EXTRAS

Participation in training and professional development

Working collaboratively with colleagues to ensure continuous coverage

Flexibility to cover additional hours or support during busy periods

Commitment to maintaining high professional standards

Our mission of 'Making Recruitment Personal' also means making recruitment fair. As a result, we are committed to reviewing every application with a sense of diversity and inclusion. We strive to personally connect with each applicant, but due to the number of applications we receive, this is not always possible. We will still aim to update you on your application, regardless of if it's successful.