Receptionist / Administrator

Teaching Vacancies; Haywards Heath; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

LGPS / TPS pension

Cycle Scheme

Employee Car Lease Scheme

Home Electronics Scheme

Employee Wellbeing programme

Flexible working

Generous leave

Employee Discounts

Season Ticket Loan

Employee Referral Scheme

Job summary

Teaching Vacancies in Haywards Heath, United Kingdom, is seeking an School Office Manager to ensure the smooth operation of the school office. You will be responsible for day-to-day organisation, reception, and admin tasks, providing a professional hub for pupils, staff and families.

The role requires experience in school office administration, strong Microsoft Office skills, and the ability to work collaboratively as part of a team.

Qualifications

• GCSEs (or equivalent) in English and Maths at Grade C/4 or above.
• Experience of working in a school office environment.
• Experience of administration and Microsoft Office.
• Experience of working collaboratively as part of a team.

Responsibilities

• Be the first point of contact for visitors, parents and external professionals, providing a warm, professional and efficient reception service.
• Manage incoming telephone calls, emails and enquiries, ensuring messages are handled promptly and directed to the appropriate staff members.
• Support the smooth day-to-day running of the school office through a range of administrative duties, including correspondence, filing, data management and document production.
• Maintain accurate visitor sign-in procedures and support the school's safeguarding processes, ensuring all visitors and contractors are welcomed and monitored appropriately.
• Work collaboratively with colleagues to provide high-quality administrative support, helping to create an organised, professional and welcoming environment for pupils, staff and families.

Skills

GCSE English & Maths

School office experience

Team player

Education

GCSEs

Tools

Microsoft Office

Job description

What skills and experience we're looking for

School Office Manager, to ensure the smooth and efficient running of the school office. Under the management of the School Office Manager, you will be responsible for the day-to-day organisation and administration of the school office and its procedures. Delivering the support and service in a proactive, thorough, methodical, and creative manner and offering a professional and reliable hub for the school.

Key Responsibilities:

• Be the first point of contact for visitors, parents and external professionals, providing a warm, professional and efficient reception service.
• Manage incoming telephone calls, emails and enquiries, ensuring messages are handled promptly and directed to the appropriate staff members.
• Support the smooth day-to-day running of the school office through a range of administrative duties, including correspondence, filing, data management and document production.
• Maintain accurate visitor sign-in procedures and support the school's safeguarding processes, ensuring all visitors and contractors are welcomed and monitored appropriately.
• Work collaboratively with colleagues to provide high-quality administrative support, helping to create an organised, professional and welcoming environment for pupils, staff and families.

Key Requirements:

• GCSEs (or equivalent) in English and Maths at Grade C/4 or above.
• Experience of working in a school office environment.
• Experience of administration and Microsoft office.
• Experience of working collaboratively as part of a team.

What the school offers its staff

• Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment
• Pension Scheme - you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family
• Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
• Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme and Free Virtual GP Appointments
• Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
• Other (Season Ticket Loan and Employee Referral Scheme)

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.