Reception/Administrator

Confidential; Devon and Torbay; On-site; GBP 12,000 - 16,000; Part time

Job summary

Confidential in Plymouth is seeking a Receptionist & Administrative Assistant for a permanent part-time role (25 hours/week) during term time (39 weeks per year). The position runs Monday to Friday, 10:00am–3:30pm with a 30-minute unpaid lunch.

The role involves front-of-house reception duties and administrative support across multiple departments, helping ensure smooth day-to-day school operations in a welcoming environment.

Qualifications

• Reception and/or administration experience.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Professional, friendly and approachable manner.
• Good IT skills, including Microsoft Office.
• Ability to manage competing priorities under pressure.
• Team-focused and willing to support colleagues across different departments.

Responsibilities

• Manage reception, calls, emails and visitor enquiries.
• Oversee visitor sign-in procedures and compliance.
• Handle post, deliveries and general office administration.
• Support pupil-related administrative processes and records.
• Coordinate documentation, reviews and policy schedules.
• Provide administrative support across HR, Finance and Health & Safety functions.
• Assist with the day-to-day operation of the school's support services.

Skills

Reception experience

Communication skills

Organisational skills

Interpersonal skills

IT skills

Microsoft Office

Prioritisation under pressure

Team collaboration

Job description

Receptionist & Administrative Assistant
Plymouth 25 Hours per Week Term Time (39 Weeks per Year)
Monday-Friday, 10:00am-3:30pm (30-minute unpaid lunch)
Permanent Position Salary TBC

Are you an organised and personable administrator who enjoys being at the heart of a busy environment?
We're working with a well-respected school in Plymouth to recruit a Receptionist & Administrative Assistant. This is a varied and rewarding role within a supportive team, providing front-of-house reception duties alongside administrative support across several operational departments.

The Role

As the first point of contact for visitors, parents, carers and external professionals, you'll play a key role in creating a welcoming and professional experience while helping to ensure the smooth day-to-day running of the school.

Duties will include:

• Managing reception, incoming calls, emails and visitor enquiries
• Overseeing visitor sign-in procedures and compliance processes
• Handling post, deliveries and general office administration
• Supporting pupil-related administrative processes and maintaining accurate records
• Coordinating documentation, reviews and policy schedules
• Providing administrative support across HR, Finance and Health & Safety functions
• Assisting with the efficient day-to-day operation of the school's support services

About You

We're looking for a positive and proactive individual who enjoys working with people and takes pride in delivering excellent administrative support.

You will ideally have:

• Previous reception and/or administration experience
• Excellent communication and interpersonal skills
• Strong organisational skills and attention to detail
• A professional, friendly and approachable manner
• Good IT skills, including Microsoft Office
• The ability to manage competing priorities and work effectively under pressure
• A team-focused approach and willingness to support colleagues across different departments

What's on Offer?

• A varied and rewarding role within a specialist educational environment
• Exposure to a wide range of administrative functions including HR, Finance and Health & Safety
• A supportive and welcoming team culture
• Term-time working, offering a fantastic work-life balance
• The opportunity to make a positive contribution within an education setting that supports children and young people with additional needs