Temporary Purchase Ledger Administrator

Advanced Supply Chain Group; Stratford-upon-Avon; Hybrid; GBP 16,000 - 22,000; Part time

Benefits offered by this job

Hybrid working

Enhanced holiday scheme

Private medical insurance

Pension scheme

Wellbeing initiatives

Job summary

Advanced Supply Chain Group is seeking a Temporary Purchase Ledger Administrator in Stratford-upon-Avon. This part-time, hybrid role offers 30 hours per week and a one-month fixed-term basis. You will handle accounts payable queries and ensure accurate processing of invoices, expenses and supplier payments.

You will work with the finance team to maintain supplier relationships, support audits, and uphold data integrity with attention to detail and a proactive approach.

Qualifications

• Experience working in a finance department.
• Good working knowledge of MS Office (Outlook, Teams, Excel).
• Confident working with numbers and high accuracy.
• Ability to follow processes and escalate queries.
• Proactive problem solver with professional conduct.

Responsibilities

• Process purchase invoices, staff expenses, and supplier payments.
• Prepare weekly payment files and provide payment summaries.
• Maintain supplier records and reconcile statements.
• Assist with audit evidence and tax/compliance documentation.
• Support data input and process documentation for improvements.

Skills

Finance experience

MS Office

Numerical accuracy

Process adherence

Proactive problem solving

Discretion with confidential data

Education

5 GCSEs incl. English & Maths

Tools

MS Excel

MS Outlook

MS Teams

Job description

Temporary Purchase Ledger Administrator

Department: Finance

Employment Type: Fixed Term - Part Time

Location: Stratford-Upon-Avon

Reporting To: Jo Taylor

Description

We are currently recruiting for a Temporary Purchase Ledger Administrator to join our team in Stratford-upon-Avon. This is a part-time, hybrid position working 30 hours per week and is initially being offered on a one-month fixed-term basis.

As a Purchase Ledger Administrator, you’ll be the key point of contact for all internal and external queries related to Accounts Payable. Working closely with the wider finance team, you’ll ensure the smooth and accurate processing of purchase invoices, staff expenses, and supplier payments. You’ll play a vital role in maintaining strong supplier relationships, supporting audit processes, and ensuring financial data integrity. Your attention to detail and proactive approach will help maintain efficient financial operations and uphold our commitment to timely and accurate payments.

Key Responsibilities

Invoice & Expense Processing

• Scanning and electronically filing invoices and supporting documents.
• Inputting purchase invoices and credit notes into the accounting system with correct coding.
• Matching invoices to operational systems and resolving discrepancies.
• Processing staff expense claims in line with policy and flagging exceptions.

Payment Processing

• Preparing weekly and ad hoc payment files in line with authorisation levels.
• Managing direct debit payments and providing weekly payment summaries.
• Following up on overdue approvals to avoid payment delays.

Reconciliations & Supplier Management

• Completing regular reconciliations and resolving queries proactively.
• Reviewing supplier statements and following up on missing documents.
• Maintaining supplier contact and financial data in the CRM and accounting system.

Audit & Year-End Support

• Preparing audit evidence and providing clear explanations.
• Assisting with tax and compliance documentation as needed.

Team Support & Continuous Improvement

• Supporting with data input, analysis, and process documentation.
• Identifying opportunities to improve processes and enhance efficiency

Skills, Knowledge & Expertise

Skills

• Experience working in a finance department
• Good working knowledge of MS Office (Outlook, Teams, Excel)
• Confident working with numbers, high standard of accuracy and attention to detail
• Quick learner able to follow processes and escalate queries where required
• Strong work ethic, positive can-do attitude and pro-active problem solver
• High level of professionalism and awareness of receiving confidential information

Qualifications

• 5 GCSEs or equivalent (including English and Maths)

Job Benefits

• Hybrid working available, happy to talk flexible working
• Enhanced holiday scheme (option to buy/sell up to 10 days) and long service awards
• Critical illness, Life assurance & disability income protection
• Option to join private medical insurance, subsidised gym membership, and bike to work scheme
• Contributory pension scheme
• Wellbeing initiatives and support including Wellbeing App access
• MyPerks discounts platform