Purchase Ledger Administrator

Niche Recruitment Ltd; Swindon; On-site; GBP 19,000 - 26,000; Full time

Benefits offered by this job

Free parking

Job summary

A short-term Purchase Ledger Administrator role is available with a well-established, Swindon-based organisation. The position is full-time and office-based, running from 20 August to mid-October, with free parking onsite in central Swindon.

You will support the finance team across invoice processing, supplier queries and reconciliations. Ideal candidates will have prior purchase ledger or accounts payable experience, familiarity with accounting systems, and strong Excel/Outlook skills.

Qualifications

• Experience in Purchase Ledger/Accounts Payable or similar finance administration role.
• Experience processing invoices and working with purchase orders.
• Experience using accounting systems; strong Excel and Outlook skills.

Responsibilities

• Process purchase ledger invoices, credit notes and expenses.
• Match invoices against purchase orders and resolve discrepancies.
• Maintain supplier records and set up new suppliers.
• Liaise with suppliers regarding invoices, payments and queries.
• Reconcile supplier statements and investigate outstanding items.
• Support BACS and international payments.
• Monitor invoices and purchase orders awaiting approval.
• Assist with reconciliations and month-end processes.
• Respond to queries via the Accounts Payable inbox.

Skills

Purchase Ledger

Accounts Payable

Excel

Communication

Tools

NetSuite

Job description

you an experienced Purchase Ledger or Accounts Payable professional who is immediately available and looking for a short-term finance opportunity in Swindon?

We’re recruiting for a Purchase Ledger Administrator to join the finance team of a well-established professional organisation based in Swindon. This is a full-time, office-based temporary position, providing additional support to the finance function during a busy period.

The role will run from 20th August until mid-October, so we’re looking for someone who can commit to the full duration of the assignment.

The role:

• £16.50 per hour plus holiday pay
• Monday to Friday, 9.00am – 5.00pm
• Full-time, temporary contract
• Based onsite in Central Swindon (Free Parking available)

Key Responsibilities:

• Processing purchase ledger invoices, credit notes and expenses
• Matching invoices against purchase orders and resolving discrepancies
• Maintaining accurate supplier records and setting up new suppliers
• Liaising with suppliers regarding invoices, payments and account queries
• Reconciling supplier statements and investigating outstanding items
• Supporting BACS and international payment runs
• Monitoring invoices and purchase orders awaiting approval
• Assisting with purchase ledger reconciliations and month-end processes
• Managing and responding to queries through the Accounts Payable inbox

We would love to hear from you if you have:

• Previous experience within Purchase Ledger, Accounts Payable or a similar finance administration role
• Experience processing invoices and working with purchase orders
• Previous experience using accounting or finance systems
• Good Microsoft Office skills, particularly Excel and Outlook
• Excellent attention to detail and a high level of accuracy
• Confidence communicating with suppliers and colleagues across a business
• The ability to manage a busy workload and work to deadlines
• A proactive approach to resolving queries
• The ability to work independently as well as part of a finance team

Experience using NetSuite would be advantageous, although previous experience using other accounting systems will also be considered.

The role itself…

This is a great opportunity to join an established finance team and take responsibility for a varied range of purchase ledger and accounts payable activities. You’ll be working across invoice processing, supplier queries, payments and reconciliations, making it ideal for someone who enjoys a busy and varied finance role.

As this is a short-term assignment, you’ll need to be available to start on 20th August and, importantly, be able to commit to the role through until mid-October.

The company…

You’ll be joining a well-established and respected professional organisation based in Swindon, working as part of its Group Finance team. The organisation operates nationally and offers a professional and supportive working environment.