Temporary Project Coordinator – Full Time – Elgin

Catering; Elgin; On-site; GBP 25,000 - 35,000; Full time

Job summary

My client, a global engineering company based in Elgin, Moray, seeks an experienced Project Coordinator for an 8-month temporary assignment to support a specific project. The role involves coordinating purchase orders, SAP reporting, document control, and meeting minutes, with an emphasis on accuracy and teamwork.

The candidate should have strong administrative experience, preferably within engineering or manufacturing, and be proficient in MS Office and SharePoint.

Qualifications

• Strong administration experience, ideally project coordination.
• Previous experience of working in an engineering, manufacturing, technical &/or projects environment would be an advantage.
• Comfortable working in a team.
• Excellent attention to detail and accuracy.
• Confident IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems, SharePoint would be an advantage.
• Strong communication skills, both written and verbal.

Responsibilities

• Process requests to create, amend and maintain Purchase Orders.
• Liaise with the relevant team for PO queries or requests not in administrator access.
• Run SAP reports as requested by Project Engineers and to verify Internal Order transactions.
• Deal with queries received in the shared email address for the Admin team or by direct email.
• Monitor and resolve any blocked files.
• Process goods received not invoiced.
• Update weekly safety statistics in preparation for Team Meeting.
• Monitor compliance hub tasks.
• Maintain shared files and update procedures.
• Ensure Project Engineers update reports and submit documentation by deadline.
• Attend project meetings and record minutes / update action trackers.
• Schedule meetings and Zoom calls on behalf of Project Engineers.
• Support with completing project reports and updating databases.
• Gather information for presentations and updates.
• Project Document Control in line with standards and audit compliance.
• Manage Teams and Sharepoint folder access.

Skills

Administration

Project coordination

Teamwork

Attention to detail

Communication skills

Tools

MS Word

Outlook

Excel

PowerPoint

CRM/ERP systems

SharePoint

Job description

Temporary 8 Month Contract

My client, a global engineering company based in Elgin has an immediate requirement for an experienced Project Coordinator to support them with a specific project estimated to last 8 months.

Responsibilities

• Process of requests to create, amend and maintain Purchase Orders


• Liaise with the relevant team for any purchase order queries or requests not in the administrator access


• Run SAP reports as requested by Project Engineers and to verify Internal Order transactions


• Deal with queries received in the shared email address for the Admin team or by direct email


• Monitor and resolve any blocked files


• Process of goods received not invoiced


• Update weekly safety statistics in preparation for Team Meeting


• Monitoring of compliance hub tasks


• Maintaining shared files and updating procedures


• Ensuring Project Engineers update reports and submit documentation by deadline


• Attend project meetings and recording minutes / update action trackers


• Schedule meetings and Zoom calls on behalf of Project Engineers


• Support with completing project reports and updating databases.


• Gather information for presentations and updates


• Project Document Control in line with standards and audit compliance


• Manage Teams and Sharepoint folder access

Experience required

• Strong administration experience, ideally project coordination


• Previous experience of working in an engineering, manufacturing, technical &/or projects environment would be an advantage


• Comfortable working in a team


• Excellent attention to detail and accuracy


• Confident IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems, Sharepoint would be an advantage


• Strong communication skills, both written and verbal

Salary:

Job Type: Temporary

Location: Elgin, Moray