Temporary Project Coordinator

Escape; Glasgow; On-site; GBP 28,000 - 36,000; Full time

Job summary

Escape is seeking a Project Coordinator to support a global engineering client on an eight-month assignment. You will process purchase orders, coordinate with engineers, run SAP reports, manage emails, and keep project documentation up to date.

The role requires strong admin skills, teamwork, attention to detail, and proficient IT capabilities including Word, Excel, PowerPoint and SharePoint. You will attend meetings, record minutes, update trackers, and maintain files and procedures.

Qualifications

• Strong administration experience, ideally project coordination.
• Experience in engineering/manufacturing environment would be an advantage.
• Excellent attention to detail and accuracy.
• Confident IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems; SharePoint would be an advantage.
• Strong communication skills, both written and verbal.

Responsibilities

• Process of requests to create, amend and maintain Purchase Orders.
• Liaise with the relevant team for PO queries or requests not in administrator access.
• Run SAP reports as requested by Project Engineers and verify Internal Order transactions.
• Deal with queries in the shared email or by direct email to Admin.
• Monitor and resolve blocked files; update weekly safety statistics.
• Maintain shared files and update procedures, update reports and databases.
• Attend project meetings and record minutes / update action trackers; schedule meetings and Zoom calls.
• Gather information for presentations and updates; project document control in line with standards and audit compliance; manage Teams and Sharepoint folder access.

Skills

Project coordination

Administration

Teamwork

Attention to detail

IT skills

CRM/ERP systems

SharePoint

Communication

Tools

SharePoint

CRM/ERP systems

Job description

Temporary 8 Month Contract

My client, a global engineering company have an immediate requirement for an experienced Project Coordinator to support them with a specific project estimated to last 8 months.

Responsibilities include

• Process of requests to create, amend and maintain Purchase Orders
• Liaise with the relevant team for any purchase order queries or requests not in the administrator access
• Run SAP reports as requested by Project Engineers and to verify Internal Order transactions
• Deal with queries received in the shared email address for the Admin team or by direct email
• Monitor and resolve any blocked files
• Process of goods received not invoiced
• Update weekly safety statistics in preparation for Team Meeting
• Monitoring of compliance hub tasks
• Maintaining shared files and updating procedures
• Ensuring Project Engineers update reports and submit documentation by deadline
• Attend project meetings and recording minutes / update action trackers
• Schedule meetings and Zoom calls on behalf of Project Engineers
• Support with completing project reports and updating databases.
• Gather information for presentations and updates
• Project Document Control in line with standards and audit compliance
• Manage Teams and Sharepoint folder access

Experience required

• Strong administration experience, ideally project coordination
• Previous experience of working in an engineering, manufacturing, technical &/or projects environment would be an advantage
• Comfortable working in a team
• Excellent attention to detail and accuracy
• Confident IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems, Sharepoint would be an advantage
• Strong communication skills, both written and verbal