Temporary Project Coordinator

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 26,000 - 36,000; Part time

Job summary

Allscreens Nationwide Ltd is seeking an experienced Project Coordinator to support a specific eight-month engineering project. The role involves PO creation/amendment, SAP reports, and coordinating admin tasks for project engineers in a collaborative team.

Responsibilities include scheduling meetings, recording minutes, updating databases, and ensuring documentation and audit compliance. Strong IT skills and attention to detail are essential for success.

Qualifications

• Strong administration experience, ideally project coordination.
• Experience in engineering, manufacturing, technical and/or projects environment would be an advantage.
• Excellent attention to detail and accuracy.
• Confident IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems; SharePoint would be an advantage.

Responsibilities

• Process of requests to create, amend and maintain Purchase Orders.
• Liaise with the relevant team for any PO queries or requests not in the administrator access.
• Run SAP reports as requested by Project Engineers and to verify Internal Order transactions.
• Attend project meetings and recording minutes / update action trackers.
• Schedule meetings and Zoom calls on behalf of Project Engineers.
• Support with completing project reports and updating databases.
• Project Document Control in line with standards and audit compliance.
• Manage Teams and SharePoint folder access.

Skills

Administration

Project coordination

MS Word

Outlook

Excel

PowerPoint

CRM/ERP

SharePoint

Communication skills

Job description

My client, a global engineering company have an immediate requirement for an experienced Project Coordinator to support them with a specific project estimated to last 8 months.

Responsibilities include

• Process of requests to create, amend and maintain Purchase Orders
• Liaise with the relevant team for any purchase order queries or requests not in the administrator access
• Run SAP reports as requested by Project Engineers and to verify Internal Order transactions
• Deal with queries received in the shared email address for the Admin team or by direct email
• Monitor and resolve any blocked files
• Process of goods received not invoiced
• Update weekly safety statistics in preparation for Team Meeting
• Monitoring of compliance hub tasks
• Maintaining shared files and updating procedures
• Ensuring Project Engineers update reports and submit documentation by deadline
• Attend project meetings and recording minutes / update action trackers
• Schedule meetings and Zoom calls on behalf of Project Engineers
• Support with completing project reports and updating databases.
• Gather information for presentations and updates
• Project Document Control in line with standards and audit compliance
• Manage Teams and Sharepoint folder access

Experience required

• Strong administration experience, ideally project coordination
• Previous experience of working in an engineering, manufacturing, technical &/or projects environment would be an advantage
• Comfortable working in a team
• Excellent attention to detail and accuracy
• Confident IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems, Sharepoint would be an advantage
• Strong communication skills, both written and verbal