Temporary Project Coordinator

Allscreens Nationwide Ltd; Elgin; On-site; GBP 26,000 - 38,000; Full time

Job summary

Allscreens Nationwide Ltd in Elgin is seeking an experienced Project Coordinator to support a specific 8-month engineering project. You will handle purchase orders, liaise with teams, run SAP reports for Project Engineers, and manage admin email queries.

Responsibilities include documenting minutes, scheduling meetings, updating databases, and ensuring audit-compliant project controls. Strong IT skills and teamwork are essential for success in this role.

Qualifications

• Strong administration experience, ideally project coordination.
• Experience in engineering, manufacturing, technical or projects environments is advantageous.
• Comfortable working in a team with excellent attention to detail and accuracy.
• Proficient IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems; SharePoint is advantageous.
• Strong communication skills, both written and verbal.

Responsibilities

• Process requests to create, amend and maintain Purchase Orders.
• Liaise with the relevant team for any purchase order queries or requests not in the administrator access.
• Run SAP reports as requested by Project Engineers and to verify Internal Order transactions.
• Attend project meetings and recording minutes / update action trackers.
• Schedule meetings and Zoom calls on behalf of Project Engineers.
• Support with completing project reports and updating databases.
• Gather information for presentations and updates.
• Project Document Control in line with standards and audit compliance.
• Manage Teams and Sharepoint folder access.

Skills

Project coordination

Administrative support

Team collaboration

MS Office (Word, Outlook, Excel, Power

CRM/ERP knowledge

SharePoint

Attention to detail

Communication skills

Tools

SharePoint

ERP systems

CRM systems

Job description

My client, a global engineering company based in Elgin has an immediate requirement for an experienced Project Coordinator to support them with a specific project estimated to last 8 months.

Responsibilities include

• Process of requests to create, amend and maintain Purchase Orders
• Liaise with the relevant team for any purchase order queries or requests not in the administrator access
• Run SAP reports as requested by Project Engineers and to verify Internal Order transactions
• Deal with queries received in the shared email address for the Admin team or by direct email
• Monitor and resolve any blocked files
• Process of goods received not invoiced
• Update weekly safety statistics in preparation for Team Meeting
• Monitoring of compliance hub tasks
• Maintaining shared files and updating procedures
• Ensuring Project Engineers update reports and submit documentation by deadline
• Attend project meetings and recording minutes / update action trackers
• Schedule meetings and Zoom calls on behalf of Project Engineers
• Support with completing project reports and updating databases.
• Gather information for presentations and updates
• Project Document Control in line with standards and audit compliance
• Manage Teams and Sharepoint folder access

Experience required

• Strong administration experience, ideally project coordination
• Previous experience of working in an engineering, manufacturing, technical &/or projects environment would be an advantage
• Comfortable working in a team
• Excellent attention to detail and accuracy
• Confident IT skills including MS Word, Outlook, Excel, PowerPoint and CRM/ERP systems, Sharepoint would be an advantage
• Strong communication skills, both written and verbal