Temporary Executive Assistant / Administrator

Office Angels; Greater London; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Immediate start

4-8 week temporary contract

Job summary

Office Angels in Twickenham is seeking a highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. The role is split approximately 50/50 between supporting the Manager and providing general office administration.

The assignment is 4-8 weeks, with immediate start, and involves diary management, meeting coordination, email/ ticketing workflow, and general business support tasks in a busy environment.

Qualifications

• Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar role.
• Strong organisational and time management skills.
• Experience managing busy calendars and coordinating meetings.
• Confident handling multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and ability to work independently.

Responsibilities

• Executive Assistant Support: Manage the Manager's diary and calendar, arrange and coordinate meetings, monitor email inboxes, act as a key point of contact, provide general administrative support.
• Administration & Office Support: Manage incoming emails via a ticketing system, monitor progress, maintain records, support day-to-day office activities, assist with document management, collaborate with colleagues.

Skills

Executive support

Organisational skills

Time management

Calendar management

Communication skills

Independent working

Problem solving

Tools

HubSpot

Microsoft Outlook

Job description

Temporary Executive Assistant / Administrator

Location: Twickenham
Duration: 4-8 Weeks
Start Date: ASAP
Contract Type: Temporary

Overview

Our client is seeking an experienced and highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and can quickly adapt to new systems and processes.

The role is split approximately 50/50 between supporting the Manager and providing general office administration support.

Key Responsibilities

• Executive Assistant Support
  • Manage the Manager's diary and calendar, ensuring schedules are effectively coordinated.
  • Arrange and coordinate meetings, including sending invitations and managing meeting logistics.
  • Monitor and manage email inboxes, prioritising correspondence and responding where appropriate.
  • Act as a key point of contact for internal and external stakeholders.
  • Provide general administrative support to the Manager as required.
• Administration & Office Support
  • Manage incoming emails through a ticketing system, ensuring requests are allocated to the appropriate teams for action.
  • Monitor ticket progress and assist with follow-up where necessary.
  • Maintain accurate records and update internal systems.
  • Support day-to-day office administration activities.
  • Assist with document management, filing and general business support tasks.
  • Collaborate with colleagues to ensure smooth operational processes.

Skills & Experience Required

• Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar support role.
• Strong organisational and time management skills.
• Experience managing busy calendars and coordinating meetings.
• Confident handling multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and ability to work independently.

Systems Experience

• HubSpot (essential)
• Microsoft Outlook (essential)
• Experience working with ticketing or workflow management systems would be advantageous.

Person Specification

• Proactive and self-sufficient approach to work.
• Strong problem-solving abilities.
• Professional and approachable manner.
• Able to hit the ground running with minimal supervision.
• Flexible and adaptable to changing priorities.

What's on Offer

• Immediate start available.
• Short-term temporary assignment (4-8 weeks).
• Varied role combining EA and administrative responsibilities.
• Opportunity to gain experience within a dynamic business environment.

Interested candidates should be available to start immediately and commit to the duration of the assignment.

Office Angels is an employment agency and business.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels.

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