Temporary Executive Assistant / Administrator

Office Angels; Twickenham; On-site; GBP 18,000 - 26,000; Part time

Job summary

Office Angels in Twickenham is seeking a highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. The role is 50/50 between supporting the Manager and general office tasks, with an immediate start for 4-8 weeks.

The candidate will manage calendars, coordinate meetings, handle emails, and maintain records while ensuring smooth operations in a fast-paced environment.

Qualifications

• Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar support role.
• Strong organisational and time management skills.
• Experience managing busy calendars and coordinating meetings.
• Confident handling multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and ability to work independently.

Responsibilities

• Manage the Manager's diary and calendar, ensuring schedules are effectively coordinated.
• Arrange and coordinate meetings, including invitations and managing meeting logistics.
• Monitor and manage email inboxes, prioritising correspondence and responding where appropriate.
• Act as a key point of contact for internal and external stakeholders.
• Provide general administrative support to the Manager as required.
• Manage incoming emails through a ticketing system, ensuring requests are allocated to the appropriate teams for action.
• Monitor ticket progress and assist with follow-up where necessary.
• Maintain accurate records and update internal systems.
• Support day-to-day office administration activities.
• Assist with document management, filing and general business support tasks.
• Collaborate with colleagues to ensure smooth operational processes.

Skills

Executive assistant experience

Strong organisational skills

Time management

Communication skills

Multitasking

Tools

HubSpot

Microsoft Outlook

Job description

Temporary Executive Assistant / Administrator

Location: Twickenham
Duration: 4-8 Weeks
Start Date: ASAP
Contract Type: Temporary

Overview

Our client is seeking an experienced and highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and can quickly adapt to new systems and processes.

The role is split approximately 50/50 between supporting the Manager and providing general office administration support.

Key Responsibilities

Executive Assistant Support

• Manage the Manager's diary and calendar, ensuring schedules are effectively coordinated.
• Arrange and coordinate meetings, including sending invitations and managing meeting logistics.
• Monitor and manage email inboxes, prioritising correspondence and responding where appropriate.
• Act as a key point of contact for internal and external stakeholders.
• Provide general administrative support to the Manager as required.

Administration & Office Support

• Manage incoming emails through a ticketing system, ensuring requests are allocated to the appropriate teams for action.
• Monitor ticket progress and assist with follow-up where necessary.
• Maintain accurate records and update internal systems.
• Support day-to-day office administration activities.
• Assist with document management, filing and general business support tasks.
• Collaborate with colleagues to ensure smooth operational processes.

Skills & Experience Required

• Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar support role.
• Strong organisational and time management skills.
• Experience managing busy calendars and coordinating meetings.
• Confident handling multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and ability to work independently.

Systems Experience

• HubSpot (essential)
• Microsoft Outlook (essential)
• Experience working with ticketing or workflow management systems would be advantageous.

Person Specification

• Proactive and self-sufficient approach to work.
• Strong problem-solving abilities.
• Professional and approachable manner.
• Able to hit the ground running with minimal supervision.
• Flexible and adaptable to changing priorities.

What's on Offer

• Immediate start available.
• Short-term temporary assignment (4-8 weeks).
• Varied role combining EA and administrative responsibilities.
• Opportunity to gain experience within a dynamic business environment.