Temporary Administration Assistant

Office Angels; Stirling; On-site; GBP 19,000 - 22,000; Part time

Job summary

Office Angels in Stirling is seeking a Temporary Administration Assistant for a part-time, short-term assignment starting immediately. You will support a busy team with varied admin tasks in a hybrid environment.

The role focuses on arranging meetings, taking minutes, managing diaries, and producing documents using MS Word, Outlook and Teams. It offers a path to potential permanent employment.

Qualifications

• Previous administration experience.
• Ability to take accurate meeting minutes.
• Proficient in MS Word, Outlook and Teams.
• Excellent written and verbal communication.
• Strong attention to detail and confidentiality.
• Flexible, team-focused and proactive.

Responsibilities

• Arrange and coordinate meetings.
• Prepare agendas and supporting docs.
• Take accurate minutes and distribute actions.
• Manage diaries and schedule via Teams/Outlook.
• Prepare documents, reports, presentations and correspondence.
• Proofread and format documents.
• Support virtual and in-person meetings.
• Maintain action logs and track outstanding actions.
• Assist with general office administration duties.
• Prepare meeting rooms and hospitality for visitors.
• Clear lunches and refreshments after meetings.
• Maintain communal areas like coffee machines.

Tools

Microsoft Word

Outlook

Microsoft Teams

Job description

Temporary Administration Assistant

Location: Stirling
Hours: 9am-5pm, 2-3 days per week
Contract Type: Part-time, Temporary
Pay Rate: £14.50 per hour
Start Date: Immediate

A fantastic opportunity has arisen for an Administration Assistant to join a busy and collaborative team during a key period of growth and activity. Initially offered as a temporary assignment, the role has genuine long-term potential, with a permanent position anticipated following internal processes.

This is a varied role where no two days are the same, making it ideal for someone who enjoys organisation, supporting others, and being at the heart of a team's success. Whether you're starting your administrative career or bringing previous office experience, we'd love to hear from you.

The Role

Working closely with the wider team, you will provide essential administrative support during a busy period, ensuring meetings and day-to-day operations run smoothly.

Key responsibilities will include:

• Arranging and coordinating meetings
• Preparing agendas and supporting documentation
• Taking accurate meeting minutes and distributing actions
• Managing diaries and scheduling meetings through Microsoft Teams and Outlook
• Preparing documents, reports, presentations and correspondence using templates
• Proofreading and formatting documents
• Supporting both virtual and in-person meetings and events
• Maintaining action logs and tracking outstanding actions
• Assisting with general office administration duties
• Setting up meeting rooms and ensuring they are ready for visitors
• Clearing away lunches and refreshments following meetings
• Assisting with the upkeep of communal areas, including coffee machines and meeting spaces

About You

We're looking for someone who is organised, adaptable and happy to get involved in all aspects of administration and office support.

You’ll ideally have:

• Previous administration experience
• Strong minute-taking skills with the ability to accurately capture key discussions and actions
• Excellent Microsoft Office skills, particularly Word, Outlook and Teams
• Great written and verbal communication skills
• A keen eye for detail and accuracy
• The ability to manage confidential information professionally
• A flexible, positive and team-focused approach

You do not need to be familiar with industry-specific terminology, but you should be confident taking minutes and producing accurate meeting records.

Additional Information

• Temporary position with an immediate start
• Initial requirement of 2 days per week, with flexibility to increase to 3 days per week when required
• Hybrid working may available, with a mix of office and home working
• Opportunity to be considered for a permanent position following internal approval processes
• Candidates must be available to attend an interview with the client

If you're a hands-on administrator with excellent organisational skills and a willingness to support a busy team, we'd love to hear from you.

Why Temp with Office Angels?

Working as a temp is a fantastic way to explore different industries and roles while maintaining flexibility. As part of the Office Angels team, you'll enjoy:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• Access to discount vouchers with many high street brands
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)
• Statutory Sick Pay in the unfortunate event you find yourself under the weather
• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues
• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.