Technical Executive Coordinator

Raceforce Global; Woking; On-site; GBP 40,000 - 65,000; Full time

Job summary

McLaren Racing is seeking a Technical Executive Coordinator to provide proactive coordination, technical insight and project support to two Executive Directors across Programmes and Production, and Performance Technology and Systems.

You'll organise diaries, travel and priorities, prepare briefing packs and manage milestones, risks and dependencies while acting as a trusted link between senior leaders and stakeholders to improve delivery and efficiency.

Qualifications

• Experience in executive coordination or support for senior technical/operational leaders.
• Technical or engineering knowledge within a complex environment (engineering/manufacturing/ motorsport).
• Knowledge of project management basics: planning, milestones, risks, dependencies, stakeholder coordination.
• Excellent organisation and communication with ability to handle confidential information.
• Advanced proficiency with Outlook, Teams, Word, PowerPoint; strong Excel/SharePoint skills.

Responsibilities

• Coordinate complex executive diaries, travel and priorities for two Executive Directors.
• Organise leadership meetings and cross‑functional forums and maintain records of decisions.
• Prepare briefing packs, presentations, reports and communications with technical/operational data.
• Coordinate actions, activities and improvement projects, tracking milestones and risks.
• Build relationships across functions to improve processes and digital ways of working.

Skills

Executive coordination

Technical business support

Programme administration

Stakeholder coordination

Organisation & communication

MS Office suite

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

PowerPoint

Excel

SharePoint

Job description

At McLaren Racing, we believe only by chasing performance in everything we do can we give ourselves the best chance of success. Performance on track and in the factory. Performance for our people, our business and our partners. It’s about more than winning. It’s about hitting the highest standards, and then raising the bar again.

Job Description

We’re looking for a Technical Executive Coordinator to provide proactive, high-quality coordination, technical insight and project support to two Executive Directors across Programmes and Production, and Performance Technology and Systems.

Working across two fast-moving technical functions, you’ll create structure around priorities, time, information and follow-through. You’ll coordinate complex executive activities, support leadership forums and help translate decisions and commitments into timely delivery. Acting as a trusted connection between senior leaders, their teams and key stakeholders, you’ll play an important role in improving the quality and efficiency of executive and functional routines.

What You’ll Do

• Coordinate complex and changing diaries, travel and priorities for two Executive Directors, planning ahead for leadership forums, programme milestones, operational reviews and key decision points.
• Organise leadership meetings and cross-functional forums, coordinating agendas, contributors and materials while maintaining clear records of decisions, actions, owners and deadlines.
• Prepare high-quality briefing packs, presentations, reports and communications by gathering, checking and summarising technical and operational information.
• Coordinate executive actions, technical activities and improvement projects, maintaining plans, milestones, risks and dependencies while ensuring commitments progress to completion.
• Build effective relationships across Programmes, Production, Performance Technology, Systems and wider functions, continually improving processes, templates and digital ways of working.

Qualifications

What You’ll Bring

• Strong experience in executive coordination, technical business support, programme administration or a comparable role supporting senior technical or operational leaders.
• Practical technical or engineering knowledge gained within an engineering, manufacturing, technology, motorsport or similarly complex environment.
• Working knowledge of project management principles, including planning, milestones, action tracking, risk and dependency management, and stakeholder coordination.
• Excellent organisational and communication skills, with the judgement to manage competing priorities, resolve operational issues and handle confidential information appropriately.
• Advanced capability across Microsoft Outlook, Teams, Word and PowerPoint, with a strong working knowledge of Excel and SharePoint.

Personal Attributes

• Highly organised, proactive and dependable, taking ownership of priorities and following commitments through to completion.
• Calm, composed and solutions-focused when priorities change or pressure increases.
• Discreet and trustworthy, exercising sound judgement when handling sensitive technical, commercial and people-related information.
• Confident, collaborative and service-minded, with the ability to challenge constructively, build strong relationships and close gaps in delivery.
• Detail-focused, adaptable and resilient, with a commitment to continuous improvement and high-performance standards.

Additional Information

Success in racing comes from bringing together talented people with different skills, perspectives and experiences. We're committed to building an inclusive environment where everyone feels supported and empowered to deliver their best work.

Every role has the potential to drive high performance. You'll be part of a team united by a shared ambition to push boundaries and embody our racing mindset. We invest in our people through opportunities to develop and grow, creating an environment where individuals and teams can thrive.

Alongside a range of wellbeing initiatives and development opportunities, we're committed to helping you build a rewarding career and make your mark at McLaren Racing.