Team Secretary - Specialist Surgical Care Collaborative *Internal*

North Cumbria Integrated Care NHS Foundation Trust; Whitehaven; On-site; GBP 25,000 - 27,000; Part time

Benefits offered by this job

27-day holiday scheme rising to 33

NHS Discounts

Salary Sacrifice schemes

Vivup counseling service

Eligibility dependent perks

Job summary

North Cumbria Integrated Care NHS Foundation Trust is seeking a Team Secretary (Band 3) for the Specialist Surgical Care Collaborative at West Cumberland Hospital. The role is 30 hours per week and internal to NCIC employees.

Experience with medical terminology and NCIC admin systems, including RTT pathways, is preferred. The position involves supporting diagnostic test bookings and related administrative tasks, with potential relocation assistance and DBS checks as part of the process.

Qualifications

• Experience as a Team Secretary with medical terminology knowledge.
• Knowledge of NCIC admin systems and processes, including RTT pathways.

Responsibilities

• To support in the booking of diagnostic tests and administrative duties within the speciality.
• Requesting case notes
• Creating a waiting list procedure
• Booking the procedure on PAS system and EMS

Skills

Medical terminology

RTT pathways

teamwork

Education

GCSE English language (min C)

RSA 2 word processing

RSA 3 word processing

NVQ 3 in administration

Tools

PAS

EMS

Job description

North Cumbria Integrated Care NHS Foundation Trust

Team Secretary - Specialist Surgical Care Collaborative *Internal*

The closing date is 27 October 2026

INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY

Team Secretary Band 3, West Cumberland Hospital. 30 hours per week

A Team Secretary role within the Specialist Surgical Care Collaborative. Ideally an experienced Team Secretary with medical terminology knowledge, as well as knowledge of NCIC admin systems and processes, including RTT pathways.

Main duties of the job

To support in the booking of diagnostic tests and administrative duties within the speciality.

Requesting case notes

Creating a waiting list procedure

Booking the procedure on PAS system and EMS

About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

Being a clinically led organisation

Quality and safety at the heart of our Trust

A positive patient experience every time

A great place to work

Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

Benefits

• 27-day holiday scheme rising to 33 after 10 years
• NHS Discounts*
• Salary Sacrifice schemes including lease cars and Cycle to Work*
• Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
• *Subject to eligibility

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person Specification

Qualifications

• GCSE English language (minimum C grade) or equivalent.
• RSA 2 word processing or equivalent.
• RSA 3 word processing or equivalent.
• NVQ 3 in administration or equivalent
• Effective communication and interpersonal skills.
• Able to analyse complex facts or situations.
• Able to use initiative appropriately within team environment.
• Able to work without supervision.
• Ability to organise and prioritise workload.
• Able to work to deadlines.

Other requirements

• Willing to develop further relevant skills.

Knowledge and Experience

• Operating word processes and computer packages.
• Audio typing / word processing
• Requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation, Health and Safety and their applications in the workplace.
• Equality Issues.
• Medical audio typing / word processing.
• Medical terminology
• Microsoft Office
• PAS.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

North Cumbria Integrated Care NHS Foundation Trust

£25,760 to £27,476 a yearPer Annum Pro Rata