Team Secretary, Financial Infrastructure Directorate

The Methodist Church in Britain; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Non-contributory pension

Discretionary performance award

8% benefits allowance

26 days annual leave (+12 days via buy

Private medical insurance

Income protection

Flexible benefits options

Part-time pro-rated pay

Job summary

Bank of England in London is seeking a Secretary to join the Financial Market Infrastructure Directorate's support team, providing secretarial support to Senior Managers, their teams and the Executive Director's Office.

Responsibilities include managing diaries, coordinating international meetings, arranging travel, processing expenses, supporting governance, and covering absences including Head of Division PA role.

National Security Vetting is required; visa sponsorship is case-by-case.

Qualifications

• Secretarial or administrative experience.
• Diary management experience.

Responsibilities

• Manage Senior Managers' diaries, including scheduling, prioritising and resolving clashes.
• Coordinate international meetings with external stakeholders, including papers and agendas.
• Arrange domestic and international travel.
• Process expenses.
• Support governance processes.
• Support Senior Managers, their teams and the Executive Director's Office.
• Coordinate joiner, mover and leaver processes within the teams.
• Liaise with colleagues across FMID, the wider Bank and external stakeholders.
• Act as a point of contact for the teams.
• Cover absences across the support and wider admin team, including the Head of Division PA role.

Skills

Secretarial experience

Diary management

Tools

Microsoft Office

Job description

This Secretary post sits in the support team of the Financial Market Infrastructure Directorate at the Bank of England, which supervises payment systems, central counterparties and securities depositories. The work is secretarial support for Senior Managers, their teams and the Executive Director's Office, covering diaries, external meetings, travel, expenses and governance. The team is self-covering, so the post-holder also covers absences, including the Head of Division Personal Assistant role. National Security Vetting is required, and visa sponsorship is available only on a case-by-case basis.

What the job involves

• Manage Senior Managers' diaries, including scheduling, prioritising and resolving clashes
• Coordinate international meetings with external stakeholders, including papers and agendas
• Arrange domestic and international travel
• Process expenses
• Support governance processes
• Support Senior Managers, their teams and the Executive Director's Office
• Coordinate joiner, mover and leaver processes within the teams
• Liaise with colleagues across FMID, the wider Bank and external stakeholders
• Act as a point of contact for the teams
• Cover absences across the support and wider admin team, including the Head of Division PA role

Experience

• Secretarial or administrative experience
• Diary management experience

Skills & knowledge

• Microsoft Office skills
• Strong organisational skills
• High level of accuracy and attention to detail
• Ability to prioritise multiple tasks and issues quickly and efficiently
• Strong communication and collaboration skills
• Proactive and adaptable approach

Checks & eligibility

• Passing National Security Vetting and additional Bank security checks

Other

• Willingness to adopt new technology and improve processes
• Ability to work well in a supportive team environment

Nice to have

• Experience of covering at Head of Division Personal Assistant level

What's offered

• Non-contributory career average pension, accruing 1/80th of salary for each year worked, with options to buy up or down through flexible benefits
• Discretionary performance award
• 8% benefits allowance, taken as salary or spent on flexible benefits
• 26 days' annual leave, with option to buy up to 12 more days
• Private medical insurance and income protection
• Pro-rated pay and benefits for part-time working and job shares