Team Secretary - London West End

Xeinadin Group; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Company Pension Scheme

25 days annual leave + bank holidays

Annual leave enhancement with seniorit

Buy up to 5 extra leave days (max 30)

Job summary

Xeinadin Group is seeking a Team Secretary in London West End to provide corporate administration and compliance support across a varied client portfolio. You will manage diaries, liaise with clients and assist with anti-money laundering processes while maintaining professional and efficient office operations.

The role requires strong organisational skills, excellent communication, and the ability to work independently in a fast-paced environment.

Qualifications

• Secretarial experience in accountancy or professional services preferred.
• Supports 8 Partners and liaises with department managers.
• Excellent communication skills, both written and spoken.
• Ability to use own initiative and work unsupervised.
• Ability to prioritise workload under tight deadlines.
• Proficient in Word, Excel and Outlook.

Responsibilities

• Diary management for a team.
• Liaising with clients and supporting new client onboarding.
• Obtain information for Money Laundering checks.
• Prepare engagement letters for new clients.
• Complete Money Laundering due diligence forms.

Skills

Secretarial experience

Client liaison

Excellent communication

Initiative

Work unsupervised

Prioritise workload

MS Word

MS Excel

MS Outlook

Job description

Job Details: Team Secretary - London West End

Full details of the job.

Vacancy Name

Vacancy Name Team Secretary - London West End

Vacancy No

VN2438

Employment Type

Permanent

Duration

N/A

Location City

London

Location Country

United Kingdom

Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description

As a Team Secretary, you will support a Team with corporate administration and statutory compliance across a varied client portfolio. You will be self-motivated, able to work to tight deadlines, have excellent interpersonal and communication skills together with an ability and interest in understanding our clients’ business.

Key Responsibilities

• Diary management.
• Liaising with clients.
• Obtaining information for Money Laundering.
• Completing new assessment forms for new clients.
• Completing Money Laundering due diligence forms.
• Preparation of letters of engagement for new clients.
• Photocopying, scanning of documents.
• Filing documents using a document management system.
• Meeting and greeting clients.
• Organising refreshments and in house lunches.
• Will be trained to cover reception.

Key Requirements

• Secretarial experience in accountancy industry/professional services preferable.
• Supporting 8 Partners and liaising with department managers.
• Excellent communication skills.
• Ability to use own initiative and work unsupervised.
• Ability to prioritise workload.
• Proficient user of Word, Excel, Outlook.

Additional Requirements

• Excellent communication skills both verbal and written.
• Organised and methodical.
• Client focussed.
• Carrying out tasks with a high degree of efficiency and accuracy.
• Organisation/time management.
• Ability to operate strict deadlines and handle conflicting priorities.
• Ability to work under own initiative.
• Ability to keep calm under pressure

Model

Office Based

Salary

Competitive

Benefits

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform
• Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
  • Critical Illness Cover
  • Cash plan
  • Cycle to work
  • Eye care
  • Dental

*subject to exceptions and business needs