Team Administrator

Bank of England; Leeds; On-site; GBP 25,000 - 26,000; Full time

Benefits offered by this job

Pension

Discretionary bonus

Benefits allowance

26 days annual leave

Private medical insurance

Job summary

Bank of England in Leeds is seeking an organised and proactive secretary/administrative assistant to support a large team including Senior Managers. You will manage diaries, coordinate meetings and travel, handle confidential information, and contribute to process improvements.

This role is based in Leeds, with responsibilities spanning domestic and international engagements. The ideal candidate will be proficient in Microsoft Office, exceptionally organized, and able to deliver high-quality

Qualifications

• Proficient/competent user of Microsoft Outlook, Word, Excel, PowerPoint and OneNote.
• Excellent organisation and time management skills with the ability to multi-task and prioritise.
• Strong oral and written communication with attention to detail.
• Proven active team player, proactive and able to work independently.
• Flexible and proactive approach to work.
• Experience dealing with highly confidential information.
• Advanced knowledge of Microsoft packages and OneNote.
• Interest in using AI tools to improve process efficiency.

Responsibilities

• Provide full secretarial and administrative support to a large team, including the Senior Managers.
• Diary management and prioritising meetings for Senior Managers.
• Coordinate firm visits and meetings, manage attendees, circulate MI.
• Monitor shared inboxes and calendars; maintain trackers.
• Produce weekly management information reports.
• Arrange domestic and international travel and itineraries.
• Process expenses claims.
• Attend internal meetings; create agendas and actions.
• Update team pages on the UKDT intranet site.
• Cover for colleagues to support other teams when required.
• Participate in team projects and workstreams; share best practices.

Skills

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

OneNote

Time management

Communication

Team player

Job description

UK Deposit Takers Supervision (UKDT), comprising of six divisions, is responsible for the supervision of over 600 banks, building societies and credit unions. Its aim is to contribute to a safe, sound and competitive UK banking system through delivering effective prudential supervision.

Role Description

• Provide full secretarial and administrative support to a large team, including the Senior Managers.
• Diary management: dealing with meeting requests, using judgement on which meetings take priority and ensuring the diaries are maintained smoothly and effectively to maximise use of Senior Managers' time.
• Supporting supervisors or specialists, assisting with the scheduling of firm visits and meetings, coordinating internal and external attendees, managing correspondence firms, filing MI and other relevant information and circulating to relevant individuals.
• Monitoring multiple shared inboxes and calendars and maintaining communication trackers.
• Monitoring compliance standards for the team, producing weekly management information reports.
• Engage with the firms to co-ordinate all firm engagement, and with other external stakeholders such as FCA, HMT or auditors as required.
• Dealing with ad-hoc requests within the directorate or wider Bank.
• Planning and arranging domestic and international travel, including flights, hotels & visas and produce a full itinerary when required.
• Processing expenses claims.
• Attending internal meetings; creating agendas and taking actions where needed.
• Maintaining and updating team pages on UKDT intranet site.
• Willing to cover for colleagues, including the HoD PA, to provide effective support to other teams within UKDT as required (directorate away day, recruitment campaigns).
• Getting involved with team projects and workstreams (College Events TPRM Thematic, Strong and Simple).
• Sharing best practices with regards to Bank wide applications and processes, helping team members to carry out their own responsibilities.

Role Requirements

• Proficient/competent user of Microsoft Outlook, Word, Excel, PowerPoint and OneNote.
• Excellent organisation and time management skills with the ability to multi-task (often to tight deadlines) and prioritise.
• Strong oral and written communication skills with the ability to adapt to different audiences, with strong attention to detail.
• A proven and active team player, proactive and willing to help others to achieve results with the ability to work independently and on your own initiative.
• Flexibility, the desire and confidence to get things done with a proactive approach.
• Experience in dealing with highly confidential information
• Advanced knowledge and competence in of all Microsoft packages and advanced knowledge of OneNote.
• An interest in using AI tools to improve process efficiency.

LEEDS or LONDON BASED

UK Deposit Takers Supervision (UKDT), comprising of six divisions, is responsible for the supervision of over 600 banks, building societies and credit unions. Its aim is to contribute to a safe, sound and competitive UK banking system through delivering effective prudential supervision.

• Provide full secretarial and administrative support to a large team, including the Senior Managers.

• Diary management: dealing with meeting requests, using judgement on which meetings take priority and ensuring the diaries are maintained smoothly and effectively to maximise use of Senior Managers' time.

• Supporting supervisors or specialists, assisting with the scheduling of firm visits and meetings, coordinating internal and external attendees, managing correspondence firms, filing MI and other relevant information and circulating to relevant individuals.

• Monitoring multiple shared inboxes and calendars and maintaining communication trackers.

• Monitoring compliance standards for the team, producing weekly management information reports.

• Engage with the firms to co-ordinate all firm engagement, and with other external stakeholders such as FCA, HMT or auditors as required.

• Dealing with ad-hoc requests within the directorate or wider Bank.

• Planning and arranging domestic and international travel, including flights, hotels & visas and produce a full itinerary when required.

• Processing expenses claims.

• Attending internal meetings; creating agendas and taking actions where needed.

• Maintaining and updating team pages on UKDT intranet site.

• Willing to cover for colleagues, including the HoD PA, to provide effective support to other teams within UKDT as required (directorate away day, recruitment campaigns).

• Getting involved with team projects and workstreams (College Events TPRM Thematic, Strong and Simple).

• Sharing best practices with regards to Bank wide applications and processes, helping team members to carry out their own responsibilities.

Role Requirements

Minimum Criteria

• Proficient/competent user of Microsoft Outlook, Word, Excel, PowerPoint and OneNote.

• Excellent organisation and time management skills with the ability to multi-task (often to tight deadlines) and prioritise.

• Strong oral and written communication skills with the ability to adapt to different audiences, with strong attention to detail.

Essential

• A proven and active team player, proactive and willing to help others to achieve results with the ability to work independently and on your own initiative.

• Flexibility, the desire and confidence to get things done with a proactive approach.

• Experience in dealing with highly confidential information

Desirable

• Advanced knowledge and competence in of all Microsoft packages and advanced knowledge of OneNote.

• An interest in using AI tools to improve process efficiency.

Our Approach to Inclusion

The Bank values diversity, equity and inclusion. We play a key role in maintaining monetary and financial stability, and to do that effectively, we believe we need a workforce that reflects the society we serve.

At the Bank of England, we want all colleagues to feel valued and respected, so we're working hard to build an inclusive culture which supports people from all backgrounds and communities to be at their best at work. We celebrate all forms of diversity, including (but not limited to) age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation and socioeconomic status. We believe that it's by drawing on different perspectives and experiences that we'll continue to make the best decisions for the public.

We welcome applications from individuals who work flexibly, including job shares and part time working patterns. We've also partnered with external organisations to support us in making adjustments for candidates and employees in the recruitment process where they're needed.

From 1st October 2026, we expect all our colleagues to spend a minimum of 50% of their working time in the office per month. This is to capitalise on the benefits of working together in person across teams, while maintaining the flexibility offered by home working. Subject to that minimum requirement, individuals and managers should work together to find what works best for them and their team.

Finally, we're proud to be a member of the Disability Confident Scheme. If you wish to apply under this scheme, you should check the box in the 'Candidate Personal Information' under the 'Disability Confident Scheme' section of the application.

Salary and Benefits Information

We encourage flexible working, part time working and job share arrangements. Part time salary and benefits will be on a pro-rated basis as appropriate.

Salary as follows:

Leeds circa £24,500 - £26,200

London circa £27,000 - £29,000.

• Currently a non-contributory, career average pension giving you a guaranteed retirement benefit of 1/80th of your annual salary for every year worked. There is the option to increase your pension (to 1/65th) or decrease (to 1/105th) in exchange for salary through our flexible benefits programme each year. The Bank has the discretion to vary standard accrual rates and dial up and dial down rates at any time and to withdraw dial up and dial down options at any time.
• A discretionary performance award based on a current award pool.
• An 8% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.
• 26 days' annual leave with option to buy up to 12 additional days through flexible benefits.
• Private medical insurance and income protection.

National Security Vetting Process

Employment in this role will be subject to the National Security Vetting clearance process (and typically can take between 6 to 12 weeks post offer) and the passing of additional Bank security checks in accordance with the Bank policy. Further information regarding the vetting and security clearance requirements for the role will be provided to the successful applicant, and information about how the Bank processes personal data for these purposes, is set out in the Bank's Privacy Notice.

The Bank of England welcomes applications from all candidates, but as a UK Visas and Immigration (UKVI) approved sponsor, we have a responsibility to comply with the Immigration Rules and guidance. As such, our ability to employ individuals who require sponsorship for immigration purposes is limited. The Bank cannot guarantee that you and / or the role you are applying for will be eligible for sponsorship and that any application made to UKVI will be successful. Eligibility will therefore be considered on a case by case basis.

Desired Skills and Experience

Proficient/competent user of Microsoft Outlook, Word, Excel, PowerPoint and OneNote.

Excellent organisation and time management skills with the ability to multi-task (often to tight deadlines) and prioritise.

Strong oral and written communication skills with the ability to adapt to different audiences, with strong attention to detail.