Team Secretary, Financial Infrastructure Directorate

Bank of England; Leeds; On-site; GBP 27,000 - 36,000; Full time

Job summary

Bank of England FMID is seeking a motivated Secretary to join our Leeds-based support team, delivering high-quality secretarial assistance to Senior Managers and the Executive Director's Office. The role includes diary management, arranging meetings, travel, expenses and liaison with internal and external stakeholders.

You will be well-organised, effective at prioritising multiple tasks, and able to work collaboratively across teams.

Qualifications

• Secretarial or administrative experience required.
• Diary management experience essential.
• Strong organisational skills with high attention to detail.
• Ability to prioritise multiple tasks and adapt quickly.
• Excellent interpersonal and collaborative skills.

Responsibilities

• Provide secretarial support to Senior Managers and Executive Director's Office.
• Manage diaries, schedule meetings and resolve clashes.
• Coordinate international meetings with papers and agendas.
• Arrange travel and process expenses.
• Support governance processes and liaison with internal/external stakeholders.
• Cover absences across the admin team as needed.

Skills

Secretarial exp

Diary management

Organisational skills

Attention to detail

Prioritisation

Team player

Interpersonal skills

Proactive approach

Job description

FMID sits at the heart of the Bank and is responsible for supervision, policy and risk analysis of key financial market infrastructures (e.g. payment systems, CCPs and securities depositories). The directorate works closely across the Bank, with external firms, and with international regulators in a highly collaborative environment.

Job Description

We are seeking a motivated, organised and proactive Secretary to join our support team, providing high-quality secretarial support to Senior Managers and their teams, as well as the Executive Director's Office. This varied role provides an excellent opportunity to work across different areas, manage a range of priorities and contribute to the effective day-to-day running of both teams. This role is based from our Leeds office.

This is an exciting position with a varied and interesting workload with opportunities to display your own initiative. It will suit someone who is able to prioritise their workload and co‑ordinate numerous tasks, as the role comes with a wide range of responsibilities. You need to be well‑organised; a good communicator; confident at collaborating closely at all levels (internally and externally); be flexible; and able to work successfully within the team. The Senior Managers have busy diaries which require effective management, arranging internal and external meetings. Duties include: arranging domestic and international travel; processing expenses; coordinating Joiner/Mover/Leaver processes within the teams; and act as a point of contact for the teams.

The support team is self-covering so the jobholder will be required to help cover absences on the unit, including covering the Head of Division Personal Assistant role.

Role Requirements

• Provide support to Senior Managers and their teams
• Manage diaries - scheduling, prioritisation and resolving clashes
• Coordinate international meetings with external stakeholders (including papers and agendas) ensuring professional and effective engagement
• Support governance processes
• Arrange travel and process expenses
• Liaise with colleagues across FMID, wider Bank teams, and external stakeholders
• Provide cover and support across the wider admin team
• Secretarial or administrative experience
• Diary management experience
• Strong organisational skills
• High level of accuracy and attention to detail
• Ability to prioritise multiple tasks and issues quickly and efficiently
• Ability to work well in a supportive team environment
• Strong social skills and collaboration
• Proactive and adaptable approach