Team Secretary Bryn Hesketh Unit INTERNAL

Betsi Cadwaladr University Health Board; Old Colwyn; On-site; GBP 19,000 - 23,000; Full time

Job summary

Betsi Cadwaladr University Health Board (BCUHB) North Wales is seeking an experienced team secretary for the MH & LD admin team at Bryn Hesketh Unit. The role involves diverse secretarial duties within a busy service, requiring flexibility and strong communication.

Welsh language ability is desirable and applications from Welsh and English speakers are welcome. The selected candidate will provide cover as needed, liaise with primary care and other agencies, and maintain accurate records across

Qualifications

• GCSE Maths & English (C) or above.
• IT qualification or equivalent experience.
• NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards.
• NHS continuous employment.

Responsibilities

• Provide a comprehensive range of secretarial and administration duties.
• Work as part of the MH & LD admin team and support colleagues.
• Check multiple systems and receive referrals from agencies.
• Complete outcomes after SPoAA meetings and distribute to relevant colleagues/agencies.
• Represent the department with due professionalism in a busy environment.

Skills

Microsoft Office

Minute taking

Time management

Flexibility

Organisational skills

Education

GCSE Maths & English (C)

IT qualification or equivalent

NVQ Business Administration Level 3 or equivalent

NHS continuous employment

Job description

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETSI CADWALADR UNIVERSITY HEALTH BOARD

This post is fixed term / secondment until 02.01.2028 due to maternity cover.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

We are currently looking for an experienced and proactive team secretary to join the MH & LD admin team at Bryn Hesketh Unit. The candidate will be enthusiastic and highly motivated with excellent communication and interpersonal skills.

Main duties of the job

The role will be to provide a comprehensive range of secretarial and administration duties as follows:

This position requires someone who is a team player, flexible, organised and is able to work well under pressure with the ability to use various data systems accurately.

You will work closely with primary care administrator and provide cover when necessary.

Check multiple systems and receive referrals into team from various agencies.

Complete outcomes after SPoAA meeting each morning and distribute to relevant colleagues/agencies.

This position also requires excellent communication skills, the ability to meet the demands of working in a busy environment and is able to represent the department with due professionalism.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

Person specification

Qualifications

Essential criteria

• GCSE/O Level Maths & English Grade C or above
• IT qualification or equivalent experience
• NVQ Business Administration Level 3 or equivalent knowledge & experience, or willing to work towards
• NHS continuous employment

Desirable criteria

• Welsh Speaking

Experience

Essential criteria

• Knowledge of a range of administrative processes
• Experience of working in a busy office environment

Skills

Essential criteria

• Proficient in use of Microsoft office applications
• Experienced in planning organising and prioritise own workload
• Flexible and adaptable to changing service demands
• Excellent organisational skills
• Minute-taking skills