Team Secretary

Ridge and Partners LLP; Padworth; On-site; GBP 22,000 - 28,000; Full time

Job summary

Ridge and Partners LLP is seeking an capable General Office Administrator to support the Reading team. The role covers a wide range of administrative tasks including handling enquiries, preparing documents, coordinating meetings and arranging travel and training.

You will raise invoices and assist with chasing debts, while maintaining project trackers and ensuring Ridge style and quality across all outputs.

Qualifications

• Ability to work proactively and efficiently.
• Excellent communication skills.
• Experience of working in a similar role.
• Competent user of Microsoft Office 365.
• Willingness to assist with similar duties to other teams when required.

Responsibilities

• Provide professional, efficient administrative service to the Reading team and handle internal/external enquiries.
• Manage incoming calls, post, courier arrangements and direct enquiries appropriately.
• Prepare, format and proofread letters, reports, presentations and tenders to Ridge style and quality.
• Coordinate meetings, surveyor appointments and arrange travel/Accommodation as required.
• Arrange training sessions, social events and marketing activities, including refreshments and meeting materials.
• Raise invoices and purchase orders; monitor outstanding client invoices and assist with debt chasing.
• Produce, print and bind reports and promotional materials; maintain project trackers and monitor progress.
• Set up new projects and ensure documentation, systems and records are in place.
• Provide governance and compliance support; assist with bids/submissions and meeting minutes.

Skills

Proactive work

Communication

Administration experience

MS Office 365

Tools

Microsoft Office 365

Job description

General Office Administration You will be required to assist in carrying out the following tasks: Provide a professional, efficient and responsive administrative service to the Reading team, assisting with internal and external enquiries. Manage incoming telephone calls, post and courier arrangements, directing enquiries and correspondence appropriately. Team Administration Prepare, format and proofread letters, reports, presentations, tender submissions and other documentation to a consistently high standard, ensuring compliance with the Ridge style and agreed quality procedures. Coordinate meetings and surveyor appointments, arrange travel and accommodation as required. Arranging training sessions, social activities and marketing events, including arranging refreshments, catering and meeting materials. Liaise with colleagues, clients and suppliers, to ensure effective support is provided. Raising of invoices and purchase orders in a timely manner, monitor outstanding client invoices
and assisting with the chasing of debts. Assist with the production, printing and binding of reports, presentations and promotional materials. Maintaining project trackers, monitoring progress, key dates and actions and supporting the timely delivery of assessments. Set up new projects and submissions accurately and promptly, ensuring the required documentation, systems and records are in place. Support business and project governance and compliance. Provide administrative support for bids and submissions, coordinating inputs, formatting documents and monitoring deadlines. Taking team meeting minutes and managing actions. Provide general administrative support to the team and undertake other reasonable duties required to support effective project and team delivery. Experience and skills required To apply for this role you must evidence / possess: Ability to work proactively and efficiently Excellent communication skills Experience of working in a similar role Competent user of Microsoft
Office 365 Willingness to assist with similar duties to other teams when required TPBN1_UKTJ