Team Secretary

BIS Recruit Limited; City Of London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

BIS Recruit Limited in Central London is seeking a highly organised Development Team Assistant to support a busy Development and Project Management team. The role covers complex diary management, travel arrangements and meeting coordination in a fast-paced environment.

The successful candidate will liaise with internal and external stakeholders, manage correspondences and help keep projects on track. Strong MS Office skills are essential; Canva or InDesign experience is advantageous for

Qualifications

• Prior admin/PA experience in a fast-paced environment.
• Excellent organisational skills and attention to detail.
• Strong communication and proactive problem-solving.

Responsibilities

• Extensive & complex diary and meeting management for a team of 7.
• Coordinate internal and external meetings, room bookings, catering and IT setup.
• Prepare agendas, presentations and supporting documents; manage inboxes and calls.
• Organise business travel, itineraries and expenses; track actions.
• Maintain electronic filing and documentation; support administrative projects.
• Assist with presentation production using Canva or InDesign.

Skills

Diary management

Stakeholder liaison

MS Office

Canva

InDesign

Travel coordination

Administrative support

Tools

Canva

InDesign

MS Office

Job description

Development Team Assistant
Central London | Full-Time | Hybrid 4 days in the office -1 day working from home

Our client is a leading property investment company close to Oxford Circus. They are seeking a highly organised and proactive Development Team Assistant to join a busy and collaborative team within a leading property organisation. This is a fantastic opportunity for an experienced administrator, Team Assistant or PA who enjoys working in a fast-paced environment and supporting senior stakeholders.

In this varied role, you will provide comprehensive support to a team of Development and Project Managers, managing complex diaries, coordinating meetings, handling correspondence, arranging UK travel and ensuring the smooth day-to-day running of the department. You will act as a key point of contact, confidently liaising with both internal and external stakeholders while anticipating the needs of the team and helping to keep projects on track.

Key responsibilities include:

• Extensive & complex diary and meeting management for a team of 7.
• Coordinating internal and external meetings, including room bookings, catering and IT set-up
• Preparing agendas, presentations and supporting documents Managing inboxes, correspondence and telephone enquiries
• Organising business travel, itineraries and expenses
• Tracking actions and maintaining records of ongoing tasks and projects
• Ensuring electronic filing systems and documentation are kept up to date
• Organising company events, committees and wider administrative projects
• Assisting with presentation production using Canva or InDesign

The successful candidate will have previous administrative, Team Assistant or PA experience, excellent organisational skills and the confidence to manage competing priorities in a busy environment. Strong Microsoft Office skills are essential, along with exceptional attention to detail, communication skills and a proactive, solutions-focused approach.

Experience using Canva or InDesign and exposure to the property, construction or real estate sector would be advantageous, but is not essential.

This is an excellent opportunity to join a successful organisation that values initiative, collaboration and professional development, offering a varied role with exposure to senior stakeholders and exciting projects.

Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately, we aren't able to get back to candidates individually on the status of their application as we are a small team, however, please keep an eye on our Bis Recruit website for any upcoming positions.