Team Coordinator - Environment & Climate (Hybrid, 12m)

EMEA3 Recruitment; Manchester; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Arup seeks a proactive Team Coordinator for a 12-month contract in Manchester with a hybrid setup (3 days on-site). The role supports Arup’s Environment and Climate Services, keeping the team organized, coordinating meetings, preparing documents and assisting bids and onboarding.

You’ll need strong MS 365 skills, excellent communication, and a collaborative approach to work with multiple stakeholders across projects.

Qualifications

• Experience in team coordination, administration, or business support.
• Excellent organisational skills with multiple priorities.
• Strong MS Office 365 skills; PowerPoint, Excel, Teams, SharePoint.
• Experience producing professional documents and presentations.
• Excellent written and verbal communication with proofreading ability.
• Proactive, collaborative, and relationship-building mindset.
• Experience in professional services, engineering, or consultancy is beneficial.

Responsibilities

• Coordinate meetings, diaries, schedules and day-to-day activities.
• Produce and edit high-quality documents, reports, and presentations per brand standards.
• Support bids and PQQs, including CVs, project sheets and documentation.
• Assist project teams with administrative and operational needs.
• Coordinate holidays, absences, wellbeing activities, and changing requirements.
• Support onboarding of new starters and inductions for smooth integration.
• Organise internal social activities and client events.
• Create and maintain training trackers and shared team information.
• Arrange meeting rooms, AV, refreshments and logistics.
• Collaborate with stakeholders; gather information to keep activities moving.
• Use CRM and Microsoft 365 tools to enhance efficiency and share best practices.
• Support business development activities where needed.

Skills

Team coordination

Administration

Business support

PowerPoint

Excel

Microsoft Teams

SharePoint

Communication

Attention to detail

Education

NVQ in Administration

Tools

CRM software

Microsoft 365

Microsoft Copilot

Job description

Arup seeks a proactive Team Coordinator for a 12-month contract in Manchester with a hybrid setup (3 days on-site). The role supports Arup’s Environment and Climate Services, keeping the team organized, coordinating meetings, preparing documents and assisting bids and onboarding.

You’ll need strong MS 365 skills, excellent communication, and a collaborative approach to work with multiple stakeholders across projects.