Team Coordinator

EMEA3 Recruitment; Manchester; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Arup seeks a proactive Team Coordinator for a 12-month contract in Manchester with a hybrid setup (3 days on-site). The role supports Arup’s Environment and Climate Services, keeping the team organized, coordinating meetings, preparing documents and assisting bids and onboarding.

You’ll need strong MS 365 skills, excellent communication, and a collaborative approach to work with multiple stakeholders across projects.

Qualifications

• Experience in team coordination, administration, or business support.
• Excellent organisational skills with multiple priorities.
• Strong MS Office 365 skills; PowerPoint, Excel, Teams, SharePoint.
• Experience producing professional documents and presentations.
• Excellent written and verbal communication with proofreading ability.
• Proactive, collaborative, and relationship-building mindset.
• Experience in professional services, engineering, or consultancy is beneficial.

Responsibilities

• Coordinate meetings, diaries, schedules and day-to-day activities.
• Produce and edit high-quality documents, reports, and presentations per brand standards.
• Support bids and PQQs, including CVs, project sheets and documentation.
• Assist project teams with administrative and operational needs.
• Coordinate holidays, absences, wellbeing activities, and changing requirements.
• Support onboarding of new starters and inductions for smooth integration.
• Organise internal social activities and client events.
• Create and maintain training trackers and shared team information.
• Arrange meeting rooms, AV, refreshments and logistics.
• Collaborate with stakeholders; gather information to keep activities moving.
• Use CRM and Microsoft 365 tools to enhance efficiency and share best practices.
• Support business development activities where needed.

Skills

Team coordination

Administration

Business support

PowerPoint

Excel

Microsoft Teams

SharePoint

Communication

Attention to detail

Education

NVQ in Administration

Tools

CRM software

Microsoft 365

Microsoft Copilot

Job description

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup , we are looking for a Team Coordinator for a 12 month contract based in Manchester. Hybrid with 3 days per week on-site.

Purpose of the role

We’re looking for an experienced Team Coordinator to provide high-quality administrative and operational support across Arup’s Environment and Climate Services team.

You’ll play a key role in keeping the team organised and running smoothly, coordinating day-to-day activities, supporting projects and stakeholders, producing professional documents and presentations, and helping with business development activities.

What you’ll do

• Coordinate meetings, diaries, schedules and day-to-day team activities.
• Produce, proofread and edit high-quality documents, reports and presentations in line with brand standards.
• Support bids and PQQs, including preparing CVs, project sheets and supporting documentation.
• Support project teams with administrative and operational requirements.
• Coordinate holidays, absences, wellbeing activities and changing team requirements.
• Support new starters and coordinate inductions to ensure a smooth onboarding experience.
• Organise internal social activities and client events.
• Create and maintain training trackers, records and shared team information.
• Arrange meeting rooms, audiovisual requirements, refreshments and other meeting logistics.
• Work collaboratively with multiple stakeholders and proactively gather the information needed to keep activities moving.
• Use CRM and Microsoft 365 tools to support efficient ways of working and share best practice across the wider Business Operations team.

The Skills you'll need

• Strong previous experience in team coordination, administration, business support or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities and stakeholders.
• Strong Microsoft 365 skills, particularly PowerPoint, Excel, Teams and SharePoint.
• Experience producing polished presentations, reports and other professional business documents.
• Excellent written and verbal communication skills, with strong proofreading and editing capability.
• A proactive, personable and collaborative approach with the ability to build relationships quickly.
• Confidence supporting meetings, events, schedules, trackers and general team administration.
• An interest in using digital tools, including Microsoft Copilot, to improve processes and ways of working.
• Previous bid, PQQ or business development support experience would be advantageous.
• Experience within professional services, engineering, construction or consultancy environments would be beneficial.
• An NVQ in Administration or a similar administrative or secretarial qualification would be desirable but is not essential.

Why Arup

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup’s internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.