Team Coordinator

Arup; Leeds; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Accident insurance

Income protection

Profit Share

Flexible benefits

Job summary

Arup is seeking a highly organised Team Coordinator to support the North Transport portfolio across the Leeds region. You will coordinate day-to-day team activities, prepare documents in line with the Arup brand, and assist with bids, client communications and travel arrangements.

You will enable engineers to focus on client outcomes while driving continuous improvement and practical use of digital tools across the team. Travel to North offices may be required.

Qualifications

• High level organisational skills and proactive approach to coordinating teams.
• Ability to prepare high-quality documents, presentations and communications.
• Experience supporting bids, PQQs and expressions of interest and coordinate CVs and project sheets.

Responsibilities

• Coordinate team meetings and schedules across the North Transport team.
• Assist with travel arrangements and induction journeys for new starters.
• Prepare documents and communications in line with Arup brand; proofread for clarity and consistency.

Skills

Communication

Organisational skills

Multi-priority management

Proactive

Growth mindset

Discretion

Induction support

Coordination

Travel coordination

Education

NVQ Level 4 or admin qualification

Tools

PowerPoint

SharePoint

OneDrive

Copilot

Job description

We have an exciting opportunity for a Team Coordinator to support our Transport Portfolio across the North Geography. In this varied and rewarding role, you will play a key part in the smooth running of teams, providing day-to-day coordination and supporting the delivery of operational, governance and project-related activities that enable our technical specialists to focus on delivering excellent outcomes for clients. You will prepare high-quality documents, presentations and communications in line with the Arup brand, proofreading and editing content to ensure clarity and consistency. You will support work-winning activities, including bids, pre-qualification questionnaires and expressions of interest, helping to coordinate information such as CVs, project sheets and supporting documentation. The role will involve maintaining organisational information, Teams spaces and distribution lists, monitoring training compliance, supporting recurring business processes, coordinating team meetings and schedules, and assisting with travel arrangements. You will also support new starters through their induction journey, coordinate team and client-facing events, and act as a key point of coordination across the North Transport team. Working closely with Business Operations colleagues and team leaders, you will help drive efficient ways of working, share best practice, and contribute to continuous improvement initiatives, including the adoption of digital tools and technologies. At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve. Is this role right for you?

We are looking for a highly organised and proactive Team Coordinator to help our Transport teams operate effectively and efficiently. This is a fantastic opportunity to join a collaborative environment where your coordination, communication and organisational skills will have a direct impact on the success of our people and projects.

• Are excellent communicators with strong written and verbal skills and the ability to build positive relationships across large hybrid teams.
• Have organisational skills and can effectively manage multiple priorities in a fast-paced environment.
• Demonstrate strong knowledge of Microsoft Office applications, particularly PowerPoint, and ideally have experience with SharePoint, OneDrive and Copilot.
• Are collaborative, proactive and solutions-focused, with a growth mindset and a desire to continuously improve processes and ways of working.
• Can handle sensitive and confidential information with professionalism, discretion and attention to detail.

Desirable, but not essential:

• Experience working within an engineering consultancy or large global organisation.
• Knowledge of CRM systems.
• A Level 4 NVQ or a relevant secretarial or administrative qualification.
• Willingness to travel occasionally between our North offices.

Visa Sponsorship

Unfortunately, we are unable to offer visa sponsorship for this role. Applicants must have the right to work in the UK at the time of application and for the duration of employment. Any offer made will be subject to satisfactory proof of immigration status.

Arup's purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world. Our North Transport Portfolio brings together multidisciplinary teams delivering some of the UK's most significant transport and infrastructure projects. Working across Leeds, Manchester and the wider North region, our teams collaborate to create sustainable, innovative solutions that improve how people move and connect. At Arup, we care about each member's success, so we can grow together.

Benefits

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success.

• competitive, fair and equitable pay.
• Private medical insurance.
• Life assurance.
• Accident insurance.
• Income protection cover.
• Profit Share.
• In addition, you'll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Inclusion

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference.

Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.