Team Assistant - Fleet

Southern Housing; City Of London; On-site; GBP 22,000 - 26,000; Full time

Job summary

Southern Housing is seeking a Team Assistant to support our Direct Services team with a blend of administrative tasks and project support. The role is 24 hours per week on a 12-month secondment, based at The Tramsheds, Croydon, with onsite presence required two days each week.

You'll help develop office systems, manage databases and calendars, prepare papers for meetings, and screen correspondence. Strong communication and computer skills are essential to maintain efficient operations and

Qualifications

• Experience in an Administrative role.
• Ability to use a variety of software to produce documents and manage data.
• Strong communication and presentation of information to stakeholders.

Responsibilities

• Develop and maintain administrative systems and databases.
• Book vehicles for maintenance and update calendars.
• Prepare papers and take notes for meetings; draft minutes.
• Intercept and screen telephone calls, emails and letters; direct enquiries as needed.
• Provide project support and lead administrative audits as required.

Skills

Administrative experience

MS Office

Communication skills

Data management

Tools

MS Office

Job description

We have a great opportunity that has arisen within our Direct Services team for a Team Assistant. You'll be providing a full range of administrative and support services, ranging from moderate to complex, to facilitate the effective and efficient operation of the team/department.

Some key duties will include:

• Developing and maintaining administrative and office systems, databases/spreadsheets, online Fleet related platforms such as Licence check, tracking, TFL, Insurance etc as required.
• Booking vehicles in for relevant maintenance (MOT, Service, repairs), updating calendars and communicating back to drivers/managers.
• Arranging, and attending or representing unit/supervisor at meetings, including preparing papers, booking rooms, taking notes, and drafting minutes.
• Intercepting and screening telephone calls, emails and written correspondence, dealing with, or redirecting enquiries to the appropriate areas/managers, as necessary.
• Providing project support to the team and to lead on administrative projects such as fuel audits, insurance audits, key audits etc as required.

This is a 12-Month Secondment / Fixed Term Contract working 24 hours a week. Your main site will be The Tramsheds, Croydon, with a requirement to work on onsite at least 2 days a week.

What you'll have

• Experience in an Administrative role.
• Fleet experience or adjacent is desirable but not essential.
• Computer skills sufficient to operate on-line system and complex software or develop formulas for moderately sophisticated spreadsheets.
• Oral and written communication skills sufficient to interpret and apply policies and procedures and to resolve problems, and to present a professional approach to all customers and stakeholders.
• The ability to use a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases.

Advert closing date: 1st November 2026 at 23:59 (We may close the advert early if we receive a suitable number of applications).

About Us

At Southern Housing, our residents are at the heart of everything we do. As one of the largest housing providers in the UK with over 77,000 homes across London, the Southeast, the Isle of Wight, and the Midlands, we give over 167,000 people somewhere affordable to call their own! We also understand the difference that safe, secure, and affordable homes can make to people's lives.

A career at Southern Housing will allow you to make a difference every day you come to work. Working in the housing sector with us will bring fresh challenges and give you the opportunity to grow and develop, too.