Team Assistant (contract)

bp; Reading; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

bp is looking for a Team Assistant to support senior leadership teams based in Pangbourne. This role involves organizing meetings, coordinating travel arrangements, and maintaining records, contributing to the efficient functioning of the office. If you thrive in a fast-paced environment and have strong administrative skills, we encourage you to apply!

Qualifications

• Experience in organizing meetings and travel arrangements.
• Strong interpersonal skills needed for stakeholder engagement.
• Must be comfortable dealing with data and maintaining files.

Responsibilities

• Organize meetings, manage travel arrangements, and coordinate communication with departments.
• Maintain files and records, ensuring all are up-to-date.
• Provide support for ad-hoc projects and events.

Skills

Organization

Interpersonal Skills

Communication

Adaptability

Attention to Detail

Tools

MS Windows

SAP Concur

Job description

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Job Title: Team Assistant

Job Location: Pangbourne (Reading) (3 days per week in the office / 2 days at home)

Contract Length: Until 31/12/2025

Industry: Oil and Energy, Administration

Working Hours: 8 per day/ 40 per week

Role Overview:

This is an exciting opportunity for a someone who thrives in a fast-paced environment and enjoys supporting senior leadership teams. If you are looking to take the next step in your career and make a meaningful impact at bp, we encourage you to apply!

What you will do:

• Organises meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance
• Organises domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc.
• Communicates and/or coordinates with various individuals and/or departments on agreed agenda.
• Ensures files are maintained and up-to-date and material is easily retrievable. Manage relative payments and keep record of budget & expenses.
• Executes detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
• Displays a high degree of availability and timely responsiveness to demands of position
• Manage mobile phone, subscription, credit and business cards matters
• Processing of head office invoices and purchase orders as required
• Ad-hoc project and event support and other duties as assigned
• Coordinates effectively with the Castrol Supply Chain VP office
• Interacts with the wider supply chain leadership team and administrative assistants
  
  

What you will have:

• Comfortable on MS Windows/ applications/ SAP Concur/ Purchase order management
• Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and effective manner.
• Strong interpersonal skills - confident at liaising with stakeholders at all levels of management in an appropriate manner.
• Good communication skills. Good at prioritizing tasks.
• Emotionally resilient and calm under pressure.
• Conversant with the processes and practices that impact their role. (e.g. travel policy; e-expenses; booking external meetings and venues; etc.)
• Experience of delivering administration and coordination support on a large global agenda.
• Must be comfortable dealing with data with good attention to detail
  
  

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Oil and Gas

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