Team Assistant - Birmingham

Browne Jacobson LLP; Birmingham; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Private medical insurance

Pension contributions

Employee assistance programme

Wellbeing initiatives

Enhanced parental leave

Job summary

Browne Jacobson LLP in Birmingham is seeking a Team Assistant to provide essential administrative and file management support to our Birmingham IPR team.

You will deliver a responsive service to fee earners, update and file documents, assist with billing, organise events and co-ordinate data room uploads in line with firm procedures.

Excellent MS Office skills, clear communication and strong organisation are required. The role offers hybrid working and a comprehensive benefits package.

Qualifications

• Proficient with MS Office and standard document workflows.
• Experience with file management and diary coordination is preferred.
• Ability to handle billing support tasks and confidential information.

Responsibilities

• Provide administrative and file management support to the IPR team.
• Assist with billing administration and expenses for fee earners.
• Organise events, manage room and courier bookings, and upload information to client data rooms.

Skills

Microsoft Office

File management

Billing support

Communication skills

Organisational skills

Job description

We're looking for a Team Assistant to provide essential administrative and file management support to our Birmingham IPR team.

The role

As a Team Assistant, you'll deliver a responsive, service-based administrative function to our Insurance & Public Risk team in Birmingham. Work will come either directly from fee earners or through tasks allocated by the Practice Assistants, and you'll be responsible for building and maintaining strong working relationships with the team you support, consistently translating their needs into a high-quality service.

What you'll be doing

• Supporting fee earners with day-to-day matters, including file management — updating, maintaining and correctly filing documents in line with the firm's naming conventions — and opening and closing matters on the relevant document and case management systems.
• Assisting with financial and billing support for allocated fee earners, including billing administration and expenses.
• Providing broader team support including assisting with the organisation of internal and external events, managing room and courier bookings, and creating and uploading information to client data rooms in line with instructions from the lawyer and PA.
• Relevant office-based administration experience, with an intermediate working knowledge of Microsoft Office.
• An effective communicator who is customer service focused, with the ability to liaise with internal and external clients in a professional manner and a genuine commitment to delivering exceptional service.
• Strong organisational skills with excellent attention to detail, the ability to manage your own time effectively in a fast-paced environment, and a conscientious approach — taking personal responsibility for the quality and delivery of your work.

Why Join Us?

We offer a flexible and hybrid working model. Our comprehensive benefits package includes private medical insurance, pension contributions, an employee assistance programme, and a range of wellbeing initiatives. Enhanced parental leave is also available, reflecting our commitment to supporting you through every stage of your career and life.

Many of our people work flexibly in some way and we're open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We celebrate diversity and welcome applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, colour, national origin, religion, gender, gender identity, sexual orientation, disability, social economic background or age.

We're a Disability Confident Employer and will offer an interview to disabled applicants who best meet the minimum/essential criteria for the role.

Take a look at our candidate interview pack for information about reasonable adjustments, what you can expect during the interview process, and guidance to help you prepare.