Team Assistant

Paragon Personnel Ltd; Nechells; On-site; GBP 30,000 - 35,000; Full time

Job summary

Paragon Personnel Ltd. is sourcing a Team Assistant for a top investment bank. The role focuses on diary management, calendar coordination, and high-volume administrative support within a busy group.

The candidate will schedule meetings across time zones, manage communications, and assist with travel logistics. A fast-paced, team-driven environment is key, with flexibility for overtime.

Qualifications

• Experience with diary/calendar management.
• Experience in a fast-paced, high-volume environment.
• Strong organisational and prioritisation abilities.

Responsibilities

• Provide diary and calendar management for bankers (Associate level and above).
• Schedule meetings and calls across multiple time zones.
• Handle high volumes of phone calls and emails with timely responses.
• Coordinate meeting room bookings and video conferences globally.
• Arrange complex travel logistics including visas and flights.
• Process expenses and invoices accurately.
• Support day-to-day queries and operational needs.
• Provide phone and holiday coverage when required.

Skills

Diary management

Microsoft Word

Microsoft Excel

Outlook

Time management

Communication

Multi-tasking

Stakeholder management

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Team Assistant - Top Investment Bank | £30,000 - £35,000 per annum

Start Date: ASAP

Contract: 6 months (with potential to extend for an additional 6 months or convert to permanent)

Pay Rate: £18.00 per hour (inclusive of holiday pay)

Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (with flexibility for overtime)

About the Role:

A leading global investment bank is seeking a highly motivated Junior Assistant to provide vital administrative support to bankers within an industry group team. This is a fast-paced, high-volume role that requires exceptional organisational skills, attention to detail, and the ability to manage competing priorities.

This position is well-suited for someone with experience of diary management/transferable skills from a professional company background and who thrives under pressure and enjoys working in a dynamic, team-oriented environment.

Key Responsibilities:

• Provide diary and calendar management support for bankers (Associate level and above)
• Schedule meetings and conference calls across multiple time zones
• Manage a high volume of phone calls and emails, ensuring timely and accurate responses
• Coordinate internal/external meeting room bookings and video conferences across global locations
• Arrange complex travel logistics, including visas, international flights, accommodations, and car services
• Process expenses and invoices with accuracy and efficiency
• Handle ad-hoc administrative tasks while maintaining workflow consistency
• Support the team with day-to-day queries and operational needs
• Provide phone and holiday coverage for colleagues when required

Required Skills:

• Strong proficiency in Microsoft Word, Excel, and Outlook
• Ability to manage multiple, time-sensitive tasks in a deadline-driven environment
• High attention to detail with excellent organizational and multi-tasking skills
• Strong communication skills across phone, email, Zoom, and in-person interactions
• Comfortable working with stakeholders at all organizational levels, internally and externally
• A collaborative team player who remains calm under pressure in a changing environment