Team Assistant

Paragon Personnel Ltd; Greater London; On-site; GBP 50,000 - 55,000; Full time

Job summary

Paragon Personnel Ltd. is recruiting a Team Assistant for a top investment bank in London. The role supports senior leaders from Partner to Analyst level, coordinating busy calendars, travel arrangements, and communications.

The ideal candidate has 3+ years in a Team Assistant role, with banking/financial services experience preferred. Core hours are 9:00am–6:00pm, Monday to Friday in office.

Qualifications

• 3+ years as a Team Assistant, ideally in banking/financial services
• Strong communication skills across in-person, phone and email
• Proficient with MS Office suite (Outlook, Word, Excel, PowerPoint)

Responsibilities

• High-volume communication management including calls and messages
• Meeting and calendar coordination across multiple calendars
• Travel planning and expense processing
• General administrative support and ad hoc projects

Skills

Communication

Attention to detail

MS Outlook

MS Word

MS Excel

MS PowerPoint

Calm under pressure

Multitasking

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Team Assistant - Top Investment Bank London | £50,000 - £55,000 per annum

Are you a proactive, highly organised professional with a flair for multitasking and a passion for excellec? We're partnering with a prestigious, global Investment Bank seeking a talented and experienced professional for their wealth management division, to join their fast-paced environment and support senior leaders - Partner to Analyst level.

The Role

In this pivotal role, you'll be the backbone of a high-energy team, ensuring smooth daily operations and top-notch communication. Key responsibilities include:

• High-Volume Communication: Skillfully managing a heavy flow of phone calls - placing, screening, routing, and taking detailed messages.
• Meeting & Calendar Coordination: Organizing meetings and conference calls while efficiently managing multiple, busy calendars.
• Travel & Expense Management: Coordinating complex travel arrangements (flights, multi-leg journeys, visa applications, car transfers, and hotel reservations) and processing expense reports with accuracy and timeliness.
• General Administrative Excellence: Providing comprehensive support through tasks like copying, archiving, filing, and ad hoc projects that keep the team running like a well-oiled machine. Core

What we're Looking For

• Experience: A minimum of 3 years as a Team Assistant, ideally with 2+ years in the banking or financial services sector, supporting high-calibre, busy teams
• Skills: Outstanding communication (in person, on the phone, and via email), impeccable attention to detail, strong technical proficiency (MS Outlook, Word, Excel, PowerPoint), and the ability to thrive under pressure while juggling multiple tasks.

What's on Offer

Join a vibrant, resultsdriven environment where every day is an opportunity to make an impact. Enjoy a role that combines administrative mastery with the excitement of supporting top-tier financial professionals, all within a dedicated office setting (Core Hours: 9:00am - 6:00pm, Monday to Friday).