Team Assistant

JR United Kingdom; Milton Keynes; On-site; GBP 25,000 - 40,000; Full time

Job summary

A leading global investment bank in London is seeking a bright and capable Team Assistant. In this role, you will manage meetings, travel arrangements, and client information while leveraging your administrative skills in a fast-paced environment. The ideal candidate should have strong attention to detail and effective communication abilities. If you're a proactive team player looking for a dynamic role, this could be the perfect opportunity for you.

Qualifications

• Strong administrative background.
• Ability to work in a fast-paced environment with accuracy.
• Excellent communication skills, both written and verbal.

Responsibilities

• Arranging meetings and managing busy calendars.
• Extensive travel booking and expense processing.
• Maintaining accurate client information and invoice management.

Skills

Communication skills

Multitasking

Attention to detail

Administrative skills

Proactive approach

Tools

Microsoft Office

Job description

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A brilliant opportunity has arisen for a bright, capable, and switched-on Team Assistant to join a leading global investment bank based in the city of London. If you are a proactive team player and enjoy working in a fast-paced environment, then this role could be a perfect fit for you. Working 5 days a week in the office with hours of 08.30am - 5.30pm you will complete the following key duties:

Duties:

· Arranging meetings, conference calls, and busy calendar management

· Extensive Travel booking– including preparing itineraries for multi-stop trips. To include visas, hotels, flights and taxis as applicable

· Extensive phone coverage for your team – redirecting calls, assisting, and taking messages as required

· Processing all expenses

· Invoice Management –Preparation and processing of invoices to meet payment deadlines

· Maintaining accurate client information on the relevant platforms

· Provide intermediate to advanced levels of Word, Excel & PowerPoint for presentation material as and when required

· Distribute presentation materials as needed

· Maintaining confidentiality of your work at all times

Your Profile:

· Strong administrative background

· Ability to work within a fast-paced environment and multitask with ease and accuracy

· Excellent communication skills – written and verbal

· Seamless attention to detail

· A can-do pro-active approach to your work

· Solid working knowledge of Microsoft Office Word, Outlook, Excel and Powerpoint