Executives Team Assistant

NAZARETH CARE CHARITABLE TRUST; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading charitable trust as an Operations Administration Assistant, where you'll support the Senior Management Team in delivering high-quality care. This is a pivotal role that involves coordinating administrative tasks, ensuring compliance, and assisting with project management, making a meaningful impact in the health and social care sector.

Qualifications

• Highly organised with attention to detail.
• Strong written and verbal communication skills.
• Proactive and adaptable attitude.

Responsibilities

• Provide administrative support to the Senior Management Team.
• Coordinate documentation and support data processes.
• Assist in project implementation across care environments.

Skills

Organisational Skills

Verbal Communication

Written Communication

Problem Solving

Interpersonal Skills

Education

Prior administrative experience in healthcare

Basic understanding of financial processes

Tools

Microsoft Office

Project Management Tools

Job description

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Nazareth Care Charitable trust is a mission-driven organisation committed to compassionate, high-quality care. As an Operations Administration Assistant, you’ll work alongside a dedicated leadership team and contribute directly to initiatives that support our residents, staff, and strategic growth. This role is a unique opportunity to grow your skills and make a meaningful impact in the health and social care sector.

Purpose of the Role:

To provide efficient and proactive administrative and operational support to the Senior Management Team, and the wider operations and regional team as required. This role is pivotal in ensuring the smooth delivery of services by coordinating documentation, supporting data processes, and assisting with project implementation across the Trust’s care environments.

Key Responsibilities:

1. Executive & Team Support

- Managing calendar, travel bookings, and expense submissions.

- Prepare and format professional reports, presentations, and briefings.

- Assist in producing communication materials, including brochures and digital content.

2. Operational Coordination

- Monitor and report on incidents, accidents, and key compliance data across services.

- Collate and maintain the KPI data from care homes and villages.

- Manage the rollout and filing of operational documents and ensure version control.

- Support collection and sharing of service updates with internal stakeholders.

3. Project Support

- Assist in implementing strategic and business continuity plans.

- Coordinate with general managers and regional managers to track project milestones.

- Maintain project documentation and follow up on action items.

4. Administrative Services

- Provide cross-functional administrative support to Operations, HR, and property teams.

- Maintain operational records, databases, and inventory systems.

- Schedule meetings, support event planning, and manage operational logistics.

5. Compliance & Process Support

- Ensure documentation and communications comply with the Trust’s policies and regulatory standards.

- Identify opportunities to improve workflow, data accuracy, and operational efficiency.

- Act as a point of contact for internal teams and external partners.

- To provide support and cover to the Executives PA as required.

Person Specification

- Highly organised with excellent attention to detail and follow-through.

- Strong written and verbal communication skills.

- Proactive, adaptable, and solutions-oriented.

- Strong interpersonal skills with the ability to build rapport across teams.

- High degree of professionalism and discretion.

Technical Skills

- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Comfortable with data handling, formatting, and generating reports.

- Experience using project and document management tools (e.g., SharePoint, Teams, etc) is a plus.

Qualifications & Experience

- Prior administrative experience in healthcare, social care, or charity sectors is advantageous.

- Basic understanding of financial processes and procurement is a bonus.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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